What are the responsibilities and job description for the Administrative Assistant position at Kloeckner?
Job Summary
Enter and maintain purchase records for outside processing. Update inventory to reflect outside production. Communicate status of orders and production to sales. Work closely with AP to make sure processing invoices are paid timely. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material. Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Operate office equipment, such as scanners, copiers, or phone systems.
Job Responsibilities
- Enter Processing Purchase orders as received from sales.
- Update inventory through Outside Production Processing.
- Process material receipts and update inventory transfers.
- Research inventory variances, costing issues, and perform outside processing corrections.
- Perform routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files. Communicate with sales and Vendors on the status of production.
- Monitor and report inventory exceptions.
- Other duties as assigned
Knowledge of administrative and clerical procedures and systems such as MS office, file management and records, designing forms, and other office procedures and terminology.
Communicate effectively verbally or in writing as appropriate for the needs of the audience.
Strong organizational skills
