Executive Assistant

Knobelsdorff is seeking a highly organized and dynamic Executive Assistant to support our executive team. The ideal candidate will play a crucial role in managing daily operations, organizing schedules, and assisting in key projects to ensure the smooth functioning of the executive office. This individual must possess exceptional communication skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Key Responsibilities:

    Calendar & Schedule Management:

·         Manage and maintain the executive team’s calendar, schedule meetings, appointments, and travel arrangements. Ensure that            time is allocated effectively, prioritizing urgent and high-priority tasks.

    Communication & Correspondence:

·         Serve as the first point of contact for internal and external communication. Handle calls, emails, and correspondence with                  discretion, relaying important information and managing follow-ups. Prepare and manage correspondence, presentations, and             reports for meetings.

    Travel Coordination:

·         Organize and coordinate domestic and international travel, including flight bookings, hotel accommodations, ground                            transportation, and itineraries. Ensure all logistics are in place for a seamless travel experience.

    Meeting & Event Coordination:

·         Organize meetings, conferences, and events for the executive team, including room reservations, catering, and materials.                  Take meeting minutes and track action items.

    Project Management Support:

·         Assist in coordinating and tracking progress on key projects within the company. Collaborate with various departments to                    ensure deadlines are met and project milestones are achieved.

    Expense Reporting & Budget Management:

·         Manage and track expenses for the executive team, ensuring all receipts and invoices are submitted on time. Prepare                        expense reports and monitor budgets for executive-related activities.

    Confidentiality & Discretion:

·         Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain confidentiality and                    exercise judgment in all situations.

    General Office Support:

·         Provide general administrative support including filing, data entry, and other tasks as needed to ensure the executive team                operates efficiently.

Qualifications:

    Education:

·         Bachelor’s degree in Business Administration, Management, or related field preferred.

    Experience:

·         Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting high-level                            executives.

    Skills:

·         Strong organizational and multitasking skills with exceptional attention to detail.

·         Excellent written and verbal communication skills.

·         Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.

·         Experience with project management software is a plus.

·         Ability to work independently and take initiative.

·         Strong problem-solving skills and ability to think critically.

    Personal Attributes:

·         Professional demeanor and polished appearance.

·         Ability to maintain a positive, solution-oriented attitude.

·         High level of professionalism, trustworthiness, and integrity.

Physical Requirements  

• Must be able to sit, stand, kneel, stoop, walk, and sit for extended periods of time
• Must be physically capable of lifting and carrying up to 25 lbs.  
• Accessibility: If you need ADA accommodations as part of the employment process, please contact Knobelsdorff Human Resources via email at HR@KEway.com.  

Why Work for Knobelsdorff   

In the early 1980s, in a small garage on a plot of family-owned land, Knobelsdorff Enterprises began. At the beginning KE was a small operation, serving local agricultural and industrial facilities. Three decades of hard work, and a commitment to excellence has grown KE into four divisions. Teamwork, and dedication to our core values has expanded our operations nationwide and have grown to surpass 500 employees. We continue to grow, and drive success with the same steadfast dedication, and core values since the start. Join us today!   

• We offer our employees a career with plenty of room to grow. We offer customizable training programs, and educational stipends so employees can continue to develop.   
• Great benefits with a wide selection of options to choose from. Our benefit package includes a competitive compensation and benefits package, including paid health, dental, life, long-term disability, vacation, and a 401(k)-retirement plan with company match
• We offer an unparalleled culture that allows employees a work/home balance that fits their lifestyle choices. We have paid vacation based on years of service, as well as unpaid vacation to meet your own work/life balance choices.   
• For more about our culture visit our careers page at https://www.knobelsdorffenterprises.com/careers    

EEO   

Knobelsdorff is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.  

Equal Opportunity Employer, including disabled and veterans.  

EEO is the Law poster English – Spanish  

EEO is the Law Supplement poster English – Spanish  

Pay Transparency Policy Statement English 

Salary : $45,000 - $90,000