Corporate Filing Specialist

Koley Jessen is a dynamic law firm powered by highly-talented people. We are seeking a detail-oriented and proactive Corporate Filing Specialist to support our legal team by handling corporate and legal filings in various jurisdictions. The ideal candidate will possess excellent organizational skills, a thorough understanding of corporate law, entity formation and maintenance, corporate filings in various jurisdictions, and the ability to manage multiple projects in a fast-paced environment.

Who we want:

Statutory Knowledge:

• Maintain up-to-date resources and knowledge of all statutory changes relating to corporate formation, maintenance, and transactional filings.
• Conduct legal and factual research to support regulatory compliance and general corporate and transaction-related matters.
• Troubleshoot issues with state forms and processes.
• Assist with filing-related questions.

Entity Management:

• Prepare legal documents relating to the formation, maintenance, and dissolution of corporate entities.
• Ensure statutory formation requirements are completed appropriately.
• Prepare and submit necessary corporate filings for various corporate transactions.
• Maintain and update corporate records.

Regulatory Filings:

• Prepare and file necessary regulatory documents with federal and state agencies, including secretary of state filings, UCC filings, securities filings, and other ordinary course compliance documents.

Communication:

• Act as a liaison between clients, attorneys, and other parties involved in the matter, ensuring smooth communication and timely updates.

What you need:

• Education: Bachelor’s or Associate’s degree, or paralegal or legal assistant certificate from an accredited institution.
• Experience working in a law firm, preferably with extensive experience in business entity formations and corporate maintenance.
• Strong knowledge of corporate filings and processes.
• Proficiency in legal research tools and Microsoft Office Suite.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines under pressure.

What we offer:

• A people-focused and results-orientated culture.
• Programs and activities to enhance your wellbeing.
• Continuous learning and professional development opportunities.
• Competitive salary and a robust benefits package including medical, dental, vision, life and long-term disability insurance options, 401(k) with Firm contribution, and Employee Assistance Programs.
• A beautiful central Omaha office equipped with modernized workspaces.

Koley Jessen is a dynamic law firm powered by highly-talented people. Our collaborative culture drives our ability to provide over-the-top service and achieve the best results for our clients. Our investment in one another fuels our success and ensures that Koley Jessen will always be a great place to work and to grow professionally.

Koley Jessen celebrates, supports and promotes diversity, equity, and inclusion and is an Equal Opportunity Employer inclusive of protected veterans and individuals with disabilities. Koley Jessen strictly prohibits any discrimination or harassment based on a person’s race, color, sex, national origin, ancestry, age, disability, religion, military and veteran status, sexual orientation, gender identity, gender expression, genetic information, pregnancy, or any other ground prohibited by law.