Administrative Assistant

Kona Coffee Purveyors, Hawaii’s most celebrated craft roaster and café located in Honolulu, is adding a key role to our thriving organization. We are seeking an Administrative Assistant to join our fast-paced, highly collaborative establishment. The successful candidate will show accountability in prioritizing and completing both fast turn-around and ongoing projects through excellent time management and proactive planning. They will have previous Administrative Assistant experience and an ability to understand the vision/project goals while tracking multiple details and priorities.

POSITION SPECIFICS

Compensation range: $25-$30/hour. This position will be in-person, 8 AM to 5 PM, Monday-Friday

This is a full-time, non-exempt position. Occasional overtime may be necessary depending on business needs.

Benefits include:

• Health, vision, and dental insurance
• Opportunities for professional development and growth
• Dynamic and innovative work environment

ROLE

SUMMARY: The Administrative Assistant is focused on the support of Designated Leadership, and is a general go-to person, assisting with scheduling, bookkeeping support, and other administrative needs as they arise.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

Designated Leadership Support

• Efficiently manages multiple calendars: schedules meetings, agendas, and appointments; responds to internal and external scheduling requests; prioritizes and resolves conflicts as necessary.
• Assists with email, expenses, and timesheets.
• Organize inventory for café support
• Arranges travel plans and itineraries, including flights, accommodations, and transportation.
• Drafts, reviews, edits, and proofreads documents as required. Ensures accuracy and adherence to company standards.
• Supports activities and presentations.
• Administrates professional licenses and continuing education.
• Assists with special projects and initiatives.
• Handles sensitive information with the utmost discretion and always maintains confidentiality.

Customer Service Support

• Coordinates with Cafe Managers and members so that ordering needs are always met.
• Supports the Marketing Team by researching business documents, completing applications, and maintaining records as needed.
• Supports staff and ensures Cafe needs are covered, including reception, catering and guest services, printing, and basic technical issues.
• Occasionally arranges office and project-related travel for staff and management.
• Works with Human Resources to provide employee on and off-boarding support and coordination.

QUALIFICATIONS

• 1-2 years of experience as an executive/administrative assistant
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook,) and QuickBooks
• Familiarity with digital marketing tools and platforms (e.g., social media management tools, Google Analytics)
• Strong clerical and administrative skills, including calendar management and office organization.
• Excellent organizational and time management skills
• Proven ability to work independently as well as collaboratively within a team environment.
• Strong written and verbal communication abilities
• Ability to multitask and prioritize in a fast-paced environment
• Previous experience in a sales or marketing role is a plus but not required.
• Discretion in handling confidential information

PREFERRED SKILLS

• Bachelor’s degree in marketing, Business, or related field
• Experience with project management tools

Job Types: Full-time, Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Ability to Commute:

• Honolulu, HI 96819 (Required)

Ability to Relocate:

• Honolulu, HI 96819: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $30