What are the responsibilities and job description for the Administrative Assistant position at W. M. Keck Observatory?
Description
Join Us as the Newest Administrative Assistant at W. M. Keck Observatory!
Do you enjoy supporting others in their projects and programs? Are you organized and creative? Do you have a deep and abiding appreciation for the stewardship of Hawai’i - its culture, people and ʻāina? If so, we have an exciting opportunity for you at W. M. Keck Observatory!
Why Choose W. M. Keck Observatory:
- Competitive starting salary ranging from $48,276 to $56,456.
- Generous benefits package, including 4 weeks of annual paid vacation.
- A robust 8% 403(b) employer contribution (with a 4% employee contribution).
- Tuition assistance for dependent children grades K-12 attending private school on Hawai’i Island.
- Comprehensive, employer provided health insurance.
- Be a part of a dedicated team working on the frontiers of astronomy.
About W. M. Keck Observatory: With acknowledgment and profound respect for the cultural, ecological, and scientific significance of Maunakea, W. M. Keck Observatory offers astronomers a unique vantage point to explore the universe. Our twin telescopes are at the forefront of astronomical discovery, offering transformative insights into the cosmos. We are dedicated to service, stewardship, and our community, all while advancing our mission to unlock the mysteries of the universe. Join us in this endeavor!
Required Qualifications
REQUIRED QUALIFICATIONS
Education
- Associate’s degree in office administration or relevant professional experience.
Experience
- Five (5) years of progressively responsible experience as an Office or Administrative Assistant.
Skills
- Proficiency in troubleshooting problems.
- Proficiency using Microsoft Office 365 Suite.
- Proficiency using cloud-based office applications such as SharePoint and Slack.
- Proficiency with Adobe Acrobat and e-signing tools.
- Ability to explore, learn, and adapt to rapidly evolving technology.
- Ability to acquire knowledge quickly to anticipate staff’s needs.
- Applies initiative and works independently and collaboratively with staff.
- Ability to problem solve, negotiate, and conflict resolution.
Ability to process and analyze information clearly and take instructions to create efficient actions.
The Day to Day of an Administrative Assistant:
Reporting to the Supervisor of Administrative Services, the Administrative Assistant provides support to their assigned managers, supervisors and staff through collaboration with fellow Administrative Assistants, creativity and productivity tools. At times, the Administrative Assistant will coordinate travel arrangements, prepare itineraries, complete and submit travel expense documents, and support event planning. More often, the Administrative Assistant will schedule appointments, organize calendars, and manage phone calls and emails for supervisors and managers. With an understanding of a variety of technology the Administrative Assistant will support meetings using videoconferencing, communications applications, and other productivity tools while utilizing internal databases and applications to support managers & supervisors. The ideal Administrative Assistant ensures that all their duties are completed accurately, timely, and delivered with high quality.
About W. M. Keck Observatory
The Keck Observatory telescopes on Maunakea in Hawaii, are the world’s largest optical and infrared telescopes. Keck Observatory's vision is to advance the frontiers of astronomy and share our discoveries with the world.
Salary : $48,276 - $56,456
