What are the responsibilities and job description for the Administrative Assistant position at Kotman?
Administrative Assistant (Sales Department) Job Summary :
We are seeking a detail-oriented and proactive Administrative Assistant to support our Sales Department. This position involves handling administrative tasks, managing mailing lists and proposals, and playing a vital role in daily operations. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to multitask. If you would like to join an innovative and growing organization with a "make better mistakes tomorrow" mindset, we'd love to hear from you!
Key Responsibilities :
- Assist the sales team with administrative tasks to ensure smooth daily operations
- Prepare, format, and edit sales proposals, presentations, and other documents
- Maintain and update mailing lists
- Coordinate with internal teams to gather necessary information for proposals and sales documents
- Manage and organize files, records, and reports
- Handle incoming inquiries and direct them to the appropriate representatives
- Assist with scheduling meetings, appointments, and travel arrangements
- Communicate with clients and prospects as needed
- Handle correspondence, emails, and other communication
- Support office operations and organization
- Occasionally assist with event planning and coordination as needed
Qualifications & Skills :
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