Bookkeeper

KSA Marketing is a woman-owned, vibrant agency specializing in integrated advertising for workforce development with a niche serving organizations in education, training, and recruitment. We approach our work with positivity, humor, and a desire to make a difference.

The Opportunity

We’re seeking a detail-oriented and highly organized Bookkeeper to join our fast-paced, driven, and irreverent team in Warwick, RI. You'll manage daily financial processes and associated operations, working closely with our leadership team across various time zones.

This role requires on-site work five days a week, with the potential for limited remote flexibility after six months. Occasional evening or weekend hours may be needed.

Our Core Values

Below are the values KSA team members live by every day:

• Be a champion for positive change
• Be a kick-ass team contributor
• Have the courage to break sh*t
• Have the tenacity to fix sh*t
• And have the honesty to own your sh*t

These values represent how we work, make business decisions, service our clients, and, most importantly, the standards we uphold each other to. You will be expected to model these daily.

Who You Are

• A green thumb for finances (and office plants too)
• A proactive, critical thinker
• Detail-oriented and precise
• An exceptional communicator
• Discreet and trustworthy
• Thrives in fast-paced, chaotic environments

Your Impact

• Enhance financial accuracy and reporting, providing leadership with timely, precise data for informed decision-making and strategic planning
• Act as a key liaison between different departments, fostering better communication and collaboration across the organization
• Contribute to a positive company culture by embodying the company’s core values

Your Responsibilities

Financial Management and Bookkeeping

• Assist with data entry in various financial software systems
• Process check deposits and scan financial records
• Prepare and send invoices as needed
• Assess, create, and enhance departmental controls, systems, and practices to improve accuracy and productivity
• Ensure proper and timely completion of month-end and year-end reporting
• Perform monthly account reconciliations and take part in audits as necessary
• Demonstrate knowledge of the general ledger and make journal entries
• Create and track locations & classes in QuickBooks
• Make adjusting entries where necessary and as advised by the managing accountant/CFO
• Maintain financial security by following internal controls
• Prepare and record payroll
• Research and resolve abnormal transactions and bills in accordance with General Ledger account reconciliations
• Maintain accurate databases and filing systems (digital and physical)

Qualifications

• 3-5 years of experience in office management and bookkeeping roles
• Proficiency in QuickBooks Online, Microsoft Office Suite (especially Excel), Google Workspace, and project management platforms
• Strong organizational and communication skills
• Strong time management skills
• Experience in vendor management and accounting principles
• Ability to work independently and as part of a team
• Ability to collaborate with technical providers and troubleshoot issues
• Associate's degree in Business Administration, Accounting, or related field preferred
• Experience with the Entrepreneurial Operating System (EOS) a plus

Required Skills

• Advanced proficiency in QuickBooks Online
• Acute attention to detail
• Professional demeanor and excellent communication skills
• Ability to manage multiple projects in a fast-paced environment
• Flexibility and a can-do attitude

What We Offer

• The opportunity to learn, grow, and evolve the role for future success
• A collaborative, inclusive, and kick-ass work culture
• Competitive compensation and benefits commensurate with the impact you’ll make