Demo

Special Events and Alumni Specialist

Kuyper College
Grand Rapids, MI Full Time
POSTED ON 2/7/2025
AVAILABLE BEFORE 5/7/2025

Introduction :

Kuyper College is seeking an energetic and dedicated Special Events and Alumni Relations Specialist. This role is crucial in leading our efforts to engage donors through special events and in nurturing long-term, meaningful relationships with our esteemed alumni. The successful candidate will manage the pre-planning of special events, coordinating with the Advancement Team to develop sponsorship packages, site selection, vendor coordination, volunteer management, and day-of-activity oversight. A significant part of this role will enhance alumni engagement, a key aspect of our mission.

Duties and Responsibilities :

  • In coordination with the CAO, develop a written master plan and calendar for the annual special event calendar, including detailed plans for the Gala, International Golf event, Legacy Lunch, and Scholarship Dinner.
  • Organize alumni-focused events such as reunions, networking opportunities, and regional gatherings and oversee the planning of Homecoming.
  • Maintain an up-to-date alumni database, tracking professional achievements, interests, and engagement levels, and work with the communications team to showcase and spotlight alumni achievers.
  • Recruits and coordinates alumni volunteers for mentoring, speaking engagements, and admissions support.
  • Works with the Executive Team to develop ways to recognize outstanding alumni in their contributions and achievements.
  • Skilled at building and maintaining relationships with diverse stakeholders, including individuals, businesses, local high schools, and churches. Cultivates donor relationships from their beginnings throughout stewardship.
  • Ensures proper donor recognition and expressions of gratitude.
  • Coordinates fundraising-focused special events and supports the Office of the President on special events related to this office.
  • Carefully manages the budgets of special events, ensuring a high level of fiscal responsibility.
  • Familiarize themselves with other roles in the office and develop a strong working relationship with team members.
  • As a key communications team member, the Special Events and Alumni Relations Specialist will play a significant role in promoting Kuyper events to the public. This role is instrumental in shaping the public image of Kuyper College and increasing awareness of our activities.
  • Other duties as assigned may include but are not limited to assisting with other Advancement Department initiatives and supporting the Office of the President on special projects.

Preferences for Applicants :

  • A minimum of a bachelor’s degree or four years related experience or equivalent combination of education and experience.
  • Proficient with Google and Microsoft Office platforms.
  • Other Experience :

  • Experience working in a nonprofit organization is ideal, including various forms of fundraising and how to use special events to raise money.
  • The ideal candidate will have a strong background in special event planning and an organized nature needed to juggle multiple projects and activities simultaneously. Strong communication and organizational skills are paramount in this role, as the successful candidate will coordinate with various stakeholders and manage complex event logistics.
  • Possess exceptional oral and communication skills.
  • Able to regularly adjust strategy in response to trends.
  • Must be an independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through to completion.
  • Must be project-oriented, able to handle several tasks simultaneously, and prioritize multiple tasks under pressure while managing deadlines well.
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