Office Assistant

The Office Assistant will act as a primary facilitator for all systems and operational paperwork. Working in conjunction with shop team members, this role will coordinate document maintenance, capture, and completion. The key daily activities that this will surround will be Shop Time Cards, Project Management/Materials List, and Quality Control Documentation; elements will be added and removed as needed due to business needs. This role will be expected to work 40 hours per week, with a potential for overtime when business needs dictate.

Rate of Pay – $18.00 - $23.00/hour

L&L Fabrication is an ASME Code vessel shop Holding U and R stamps. We offer ASME-coded work built to spec, along with repairs and maintenance on used pressure-rated equipment.

L&L Fabrication, INC strives on quality work, meeting deadlines, and keeping everyone on the site safe. A high emphasis on safety, quality, and on time delivery.

Expected Roles/Responsibilities:

• Enter daily timecard information into appropriate repository for floor staff.
• Verify that the time reporting is accurate regarding work at the location and cost codes.
• Compile daily/weekly timecard information into CRE system.
• Receive verified pack slips from the warehouse clerk and mark materials on PM Lists accordingly.
• Communicate with internal and external parties on missing paperwork, in alignment with PM Lists.
• Scan, Save, File all job-related documents in their appropriate folders per company folder systems.
• Verify and Update various Company and Customer project tracking documents.
• Assist with Document/Revision/Release Control of paperwork to the fabrication team
• Provide a POC for Quality Documentation needs (Blueprints, travelers, heat # Logs)
• Compile finished Quality Documentation in alignment with Quality Control Team and digitize; sending to the appropriate team members.
• Prepare inter-company shippers or update inter-company shipping documentation
• Performs other related duties as assigned.

Requirements for the Role:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• General understanding of Operational financial accounting and cost accounting.
• Ability to maintain a regular schedule.
• Ability to comprehend and apply new materials quickly.
• Proficient with Microsoft Office Suite or similar software, and accounting software

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must have the visual acuity to read handwriting and computer print at various sizes