What are the responsibilities and job description for the Executive Assistant (skinbetter science) position at L'Oreal?
Job Title : Executive Assistant
Brand : skinbetter science
Location : El Segundo, CA
Reports To : US General Manager, skinbetter science
Who We Are :
For more than a century, L'Oral has devoted its energy, innovation, and scientific excellence solely to one business : Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.
At L'Oral Dermatological Beauty, our mission is to help everyone in their quest for healthy and beautiful skin. Our division is the world leader in dermo-cosmetics by adding health to beauty. Our brands portfolio includes CeraVe, La Roche-Posay, Vichy, SkinCeuticals and Skinbetter Science offering a range of skincare and haircare products to respond to all expectations linked to beauty and health of the skin.
What You Will Learn :
This position is responsible for providing highly diverse administrative support to the General Manager of skinbetter science. Responsibilities include, but are not limited to : calendar management, presentation material and meeting preparation, Event organization, budget management, and purchase order creation and processing. Additional responsibilities include expense report preparation, executive travel arrangements, ordering of supplies and space management.
- Perform administrative tasks including : complex calendar management for internal and external meetings, manage domestic and international travel arrangements and arrange meetings
- Communicate directives and information from both supervisors to executive management and their teams
- Have the ability to anticipate patterns; looking beyond the immediate problem to wider implications. Generate new and innovative solutions to complex problems
- Possess the ability to make executive decisions and problem solve at all levels both internally and externally is critical
- Arranging travel itineraries and preparing travel and expense reports, organizing and maintaining central filing system
- Advanced skills in PowerPoint, Excel, and Visio for effective creation of organizational charts and presentations
- Advanced word processing of all memos, letters, agendas, meeting minutes, etc.
- Coordinating large meetings including the management of attendees, booking location and time, arranging meals and any A / V materials
- Handle all logistics for meetings : prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space and partner with IT for use of technical systems when needed (i.e. video conference), manage order of catering, supplies and equipment
- Prepare and type correspondence, assist with preparation for accurate presentations and spreadsheets; manage logistics for external presentation engagements
- Plan and coordinate onsite and offsite events for the executive leadership team
- Ad hoc project work
- Expense report and managing T&E budget
- Organizing and managing team POs, group's financial budget, as well as managing expenses for entire group
- Puts together and maintains files and aids for internal and external meetings, and drafts reports
What We Are Looking For :
Required Qualifications :
Preferred Qualifications :
As an integral part of our culture at L'Oral, wellness is at our core. We not only offer a generous Benefits Package (Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oral products as well as VIP Access to L'Oral's Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.
Additional Benefits Information As Follows :
Salary Range : $82,500-$115,500 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)
Don't meet every single requirement? At L'Oral, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role but your past experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected]. If you need assistance to accommodate a disability, you may request an accommodation at any time.
Our Safe Together Plan : Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other's health & safety in mind.
Salary : $82,500 - $115,500
