Accounts Payable Specialist

Position:

Accounts Payable Specialist

Reports to:

Finance Director

SUMMARY:

Under the direction of the Finance Director, computes, inputs, classifies, records, and verifies numerical data for use in maintaining accounts payable and does related work as required. Provide general office assistance.

ESSENTIAL FUNCTIONS:

Accounting Duties:

• Compiles and sort’s documents, such as invoices and purchase requisition and/or purchase orders, substantiating business transactions.
• Verifies and post details of business transactions, such as funds disbursed and accounting software and computer spreadsheets and databases.
• Addresses and resolves vendor and purchasing agent issues.
• Prepares vouchers, invoices, checks, and other records, and reviews for accuracy. Extracts general ledger information.
• Monitors accounts payable to ensure that payments are up to date.
• Reconciles report discrepancies and problems as directed.
• Codes data for input to financial data processing system according to company procedures.
• Prepare deposit slips and bring to the bank for deposit.
• Review and filing of all account payable documentation.
• Cash flow management.
• Benefits management
• Other duties as assigned.

General Office Duties:

• Assists in answering multi-line telephones and maintains messages.
• Greets the public and directs visitors in the front office.
• Assists and participates in Lake Family Resource Center events and fundraisers.
• Other duties as assigned.

POSITION SPECIFICATIONS:

Lake Family Resource Center is a non-profit corporation that receives its funding from various funding sources. As such, we use a computerized fund accounting system. Experience with fund and/or cost accounting is desired. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with an eye for detail. Must be able to work independently. Seeking a self-starter who enjoys working as part of a team. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• Associate degree (A.A.) or equivalent from two-year college or technical school preferred; or a minimum of two years related experience and/or training; or equivalent combination of education and experience. Experience in fund and/or cost accounting.

Language Ability

• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Math Ability

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra. Prior use of adding machine a plus.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

• Word processing, Spreadsheets; experience preferred in accounting software, General Ledger, Payroll, Accounts Receivable, Accounts Payable, Database software. QuickBooks knowledge a plus.

PHSYCIAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk, use hands to finger, handle, or feel object, tools, or controls; and to talk or hear. The employee frequently is required to reach with hands and arms, stoop, kneel and crouch. The employee is occasionally required to climb or balance; crawl; and taste or smell.

The employee must regularly lift and/or move up to 10 pounds. The employee frequently lifts and/or moves up to 20 pounds and occasionally lifts and/or moves up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of his/her job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works in outside weather conditions. The noise level in the work environment is usually low to moderate.

COMPENSATION: Full-time 32 hours wk. $22.50 - $23.75/hr. DOE.

Benefits for full-time employees include:

Medical/Dental/Vision/Life Insurance/403b Retirement/AirMed/EAP

2 weeks of paid time off-plus 13 paid holidays

12 days of sick leave accrual

Lake Family Resource Center is an Equal Opportunity Employer