Accounts Payable Agent

Overview

Responsible for the Accounts Payable function for the Lake Nona area hotels.  Ensure that all vendors are accurately maintained in the system and that prompt response and just in time payments are made. Ensure that all hotel policies and procedures are adhered to prior to payment of any vendor.

Responsibilities

• Maintain up-to-date knowledge of Florida sales and use tax laws.
• Maintain and ensure full knowledge of the accounts payable function in the hotel system.
• Maintain and ensure full knowledge of the accounts payable function in Birchstreet.
• Full knowledge of the Lake Nona local SOPs and Coral Tree SOPs as they relate to accounts payable.
• Process high volume of invoices. Assist to code miscellaneous invoices for payment.
• Effectively manage vendor challenges and resolve discrepancies and assist internal customers to resolve any payment issues.   
• Must apply detailed organizational skills to all areas of the position. 

• Assist in the process of accurate month-end accruals for posting into the general ledger.
• Understand and apply account numbers from the Chart of Accounts for the Lake Nona Hotels and Coral Tree.
• When necessary, be able to enter voids, cut and enter manual checks into the system.
• Ability to reconcile monthly statements and aged invoices provided by vendors.
• Ability to reconcile month-end food & beverage and retail purchases.
• Prepare journal entries when required.
• Perform A/P month end closing duties.
• Assist with the month end closing for financial statements in being able to answer all questions regarding A/P postings to the general ledger.
• Year-end process of 1099s to vendors and preparing appropriate forms for government agencies.
• Completion of W-9s and any requests of vendors for the resort’s tax identification numbers. 
• Timely processing of expense reports. 

Other: 

• Attend all meetings as requested.
• Perform other duties as assigned by management.

Qualifications

• High school diploma or equivalent required.
• Two or four-year degree in accounting preferred.
• Minimum of two years of General Ledger and high-volume accounting experience is required.
• Prior hotel/resort experience required.
• Knowledge of Florida tax laws.
• Strong financial competence.
• Extremely detailed and accurate.
• Able to work autonomously.
• Strong management and interpersonal skills to effectively communicate with department managers, team members, guests, and vendors.
• Must be able to perform in a highly confidential environment.
• Proficient systems knowledge of Excel, Word and Outlook required; Oracle preferred.
• Excellent organizational skills.
• Ability to multi-task and meet strict deadlines.
• Read, write, and speak English fluently.