Accounts Payable Specialist

Lakeside HR Group has been engaged to recruit for an Accounts Payable Associate. This is a hybrid role based in Mound, Minnesota. We are seeking a detail-oriented Accounts Payable Associate to manage vendor invoices, ensure accurate coding and approvals, and maintain compliance with company financial processes. As a key role within the finance team, the Accounts Payable Associate will report directly to the Accounts Payable Manager, perform three-way matching (PO, receipt, invoice), reconcile accounts, and assist with ERP system integrations. This position will be instrumental in maintaining accurate financial records, ensuring timely payments, and supporting audit and compliance requirements.

This job is for you if…

• You thrive in a detail-oriented role and enjoy ensuring accuracy in financial transactions, invoices, and account reconciliations.
• You have strong problem-solving skills and can proactively resolve discrepancies in vendor payments, approvals, and coding.
• You’re experienced with ERP systems like Infor XA PowerLink, Sage MAS 500, IQMS, or QuickBooks and are comfortable working with digital workflows.
• You excel in communication and collaboration, working effectively with vendors, plant personnel, and internal teams to maintain smooth accounts payable operations.
• You can multitask in a fast-paced environment, managing multiple inboxes, processing invoices efficiently, and meeting deadlines with precision.

Key Responsibilities:

• Invoice Processing & Accuracy – Manage multiple AP email inboxes, process and enter approved invoices into the ERP system, and perform three-way matching (PO, receipt, invoice). Review invoices for accuracy, completeness, and taxability while ensuring proper coding and approvals.
• Vendor & Internal Communication – Respond to vendor inquiries professionally, coordinate with internal teams for approvals, and assist with new vendor setups.
• Financial Reconciliation & Reporting – Reconcile AP trade and accrued receipts, prepare month-end reports, clear old receipts, and manually record miscellaneous invoices as needed.
• System & Process Management – Maintain a paperless workflow, ensure accurate batch transfers between ERP systems, support system integrations/upgrades, and assist with audits while maintaining compliance.
• General Administrative Support – Operate office equipment, assist plants with coding non-inventory invoices, and perform other tasks to support business operations.

Knowledge, Skills, and Abilities:

• Associate Degree (preferred) with at least two years of accounts payable experience – manufacturing experience preferred
• Excellent communication skills – written and verbal
• Proficient with Microsoft Outlook and Microsoft File Explorer
• Infor XA PowerLink or Sage MAS 500 experience is a plus
• Excellent attendance & punctuality
• Proficient with 10-key data entry
• Ability to multitask
• Excellent organizational skills and attention to detail
• Strong problem solving and critical thinking skills