What are the responsibilities and job description for the Accounts Payable Associate position at Lamar Institute of Technology?
The Accounting Associate reports directly to the Director of Finance and is responsible for reviewing and submitting payments for all local and state invoices. This position will also be responsible for auditing and approving travel requests and travel reimbursements.
DUTIES AND RESPONSIBILITIES:
- Process all manors of Accounts Payable for entire institute
- Audit invoices for correct charges, purchases and validity, ensure all state guidelines have been met and followed
- Process payment via paper check or ACH funding; Work closely with Accountant to ensure correct banking information for each vendor
- Audit Purchase Orders for available funding
- Ensure payments made from the institute fall within state policy and procedure guidelines
- Maintain all files relating Accounts Payable, continued education to stay current on Accounts Payable regulations per state guidelines
- Process all manors of Travel for the institute to include proper completion of Travel Requests and Travel Vouchers
- Audit both Requests and Vouchers for accurate amounts, correct funding and adherence to state Travel policy and procedure
- Make corrections as needed and/or return documents to Traveler for corrections
- Process payments of reimbursements once all documentation received and correct
- Maintain all files relating to state travel, continued education to stay current on travel regulations per state guidelines
- Serve as Staff seat on Student Financial Aid Appeals Committee
- Other duties may be assigned to this position on a regular or occasional basis to respond to needs
Physical Requirements:
This position requires the ability to: remain in a stationary position for most of the time; occasionally move about inside an office to access documents, office equipment, etc.; and constantly operate a computer or other office equipment, such as a printer or copy machine.
Minimum Qualifications
- 1-2 years of working experience in Accounts Payable
- Accounting knowledge
- Experience in Higher Education Accounting
- 3-5 years in Accounts Payable
Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), sexual orientation, gender identity or expression, national origin, disability, age, genetic information, protected veteran status, and/or retaliation.
Notice of Availability of the Annual Security Report
LIT’s Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can stop by Lamar Institute of Technology, Eagles Nest, Room 128, at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-839-2032 or emailing titleix@lit.edu.
Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary : $35,000
