Administrative Coordinator Sr

Posting Details

Position Information

Posting Number 20112912

Position Title Administrative Coordinator Sr

FTE 1.00

Position Type Staff

Department College of Arts and Science Dept

Position Summary Information

Job Summary/Basic Function

About This Role:

The Sr Administrative Coordinator serves under the Dean of Arts and Sciences to administer the operations of the College of Arts and Sciences Dean’s Office.

What You’ll Do – Position Duties

• Provides administrative support to the Dean including screening and handling telephone calls, greeting and directing visitors, scheduling meetings, dealing with administrative situations and inquiries, and communicating with multiple conflicting groups and demands
• Assists procurement utilizing Cardinal Purch for College-funded purchases
• Works with approximately 18 departmental administrative assistants in the College to ensure smooth academic operations.
• Maintains, coordinates, and facilitates Dean’s daily, weekly, and monthly calendar including scheduling meetings, reserving meeting locations, providing frequent reminders and updates, and other related activities
• Maintains timeline of important COAS processes and events for distribution to Dean and departments
• Make travel arrangements, prepare travel documents, and expense reports
• Opens and sorts incoming mail. Screens and evaluates incoming and outgoing correspondence and prepares responses
• Obtains signature(s) to ensure paperwork is corrected and moved to the next level for approval in a timely manner
• Takes minutes at the semimonthly chairs meetings
• Coordinates and processes annual faculty evaluations for 200 faculty member in the College
• Coordinates and processes the Department Chairs 3-year reviews
• Coordinates and processes department curriculum requests with the Chair of the College Curriculum Committee
• Coordinates College elections for College-wide committees and College seats on University-wide committees
• Coordinates the materials for the faculty promotion and tenure files
• Participates in college and university events as needed (e.g. homecoming)
• Coordinates college events as needed (e.g. College of Arts and Sciences Holiday Reception, COAS Convocation, Advisory Board Meetings)
  
  

Key Competencies

• Ability to cultivate and maintain a positive relationship with many internal and external constituencies
• Ability to handling confidential matters discreetly
• Ability to update and maintain office records
• Knowledge of ERP and Procurement software (for example, Banner and Cardinal Purch)
• Ability to organize resources and establish priorities
• Skill in creating, composing, and editing written materials
• Ability to make administrative and procedural decisions and judgments
• Ability to cope with deadlines
• Ability to work cooperatively with fellow employees and supervisors
• Ability to tolerate criticism
• Ability to tolerate stressful conditions,
• Ability to adhere to university policies and procedures
• Ability to work with a positive attitude, a service orientation, and a professional atmosphere
  
  

Physical Requirements

• Able to lift 25 lbs and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings.
  
  

Who We Are

Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits

• Health, dental & vision insurance
• Life insurance
• State of Texas Retirement plans
• Tuition covered at 100% for employees, spouses and/or eligible dependent.
• Paid time off – vacation, sick, and holidays.
  
  

To see more information about the available benefits, please visit: Insurance – Lamar University

Minimum Qualifications

• Bachelor’s Degree. (Experience substitutable for education.)
• 5 years of progressively responsible administrative support experience in a University setting (Education substitutable for experience.)
  
  

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code

• 51.215, which authorizes the employer to obtain criminal history record information.
  
  

Salary $33,330 - $43,329

Work Hours

Application Information

Posting Date 05/28/2024

Close Date 08/28/2024

Open Until Filled Yes

Special Instructions

Salary : $33,330 - $43,329