District Enrollment/Student Information Coordinator & Secondary-Level Substitute Coordinator

This is a combined position providing student data management supports across the Supervisory Union as well as substitute teacher fulfillment, support and supervision at the secondary level. I.Essential Duties and Responsibilities Substitute Coordination: Summary: Sources, screens, and hires persons to fill day-to-day and short term (30-day or less) substitute positions. Tracks leaves and substitute assignments on the district’s absence management system. 1.Arranging daily substitute teaching coverage for the Middle and High Schools, including GMTCC 2.Establishes and maintains relationships with administrators and teachers to remain aware of current and future staffing needs. 3.Verifies that qualified candidates have completed the hiring process. Coordinates the process of onboarding substitutes with the Human Resources Department. 4.References the approved substitute list processed and approved by the Human Resources Department. Screens and assigns substitutes for coverage. 5.Informs the substitutes about facilities, processes, and organizational expectations. 6.Prepares information packets and maintains payroll records, using a software program to track information. II.Essential Duties and Responsibilities Enrollment Coordination: Summary: Responsible for maintaining the procedures, systems, and documentation needed for accurate student records. Provides clerical and student data support duties and ensures sensitive communications and information is managed appropriately. 1.Coordinates the student registration and recordkeeping processes: a.Maintain, monitor and process Parent and Staff Portal access and requests, including creating new user accounts, for the district’s Student Information System(s) (SIS) b.Processes registration forms for all students PreK – 12 ensuring that all required documents have been submitted before enrollment approval. c.Assists parents/guardians with enrollment paperwork for incoming students. Collects and verifies forms and information from parents/guardians and sending schools. Enters all information in the student information system (SIS) as appropriate; maintains hardcopy files. d.Ensures residency requirements are met and documents provided/completed by all parents/guardians and students transferring into the district’s schools, including GMTCC. e.Ensures residency requirements are met and documents provided/completed by all parents/guardians for secondary students entering the Middle & High Schools from School Choice districts. f.Collaborates with guidance/administrative staff regarding student transitions to and from the district and enrollments from School Choice districts. Assists administrators and counselors with placement, special services, and schedules for current and incoming students. g.Tracks state-placed and tuition students and provides information to the Business Office accordingly. h.Ensures IEP, 504 and EST students are coded and flagged. i.Responds to request of student information and verification of enrollment and good standing as appropriate, such as but not limited to: insurance companies, Social Security and other government agencies; employment verification. j.Enter and update new and changing employee information within the SIS. 2.Acts in capacity as the enrollment data coordinator and assists in SIS support: a.Ensures accurate data entry of information to the SIS, including but not limited to: student demographic and contact information, and dual enrollment data. b.Participates in district tech-based meetings and training as needed. 3.Provides administrative/clerical support to the administrators by serving as a substitute for school based Administrative Assistants, as needed when available. 4.Assists and/or participates with special projects by attending meetings related to job responsibilities, as requested. 5.Performs other duties as assigned. General Work Responsibilities: The ability to work in a collaborative team environment is essential to the employee's successful job performance. Regular attendance in accordance with established work schedule. Demonstrated ongoing commitment to workplace diversity, sustainability, and delivering exceptional customer service. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are typical of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school graduate or equivalent plus five or more years of administrative/clerical experience or training. Associate's degree in a job-related field is preferred. Past experience as a school registrar or coordination of a multi-faceted project is preferred. Emotional Demands: The individual must be able to work with others in a collegial and cooperative manner, model best behavior, effective interpersonal skills and demonstrate composure in stressful situations and while presented with many interruptions and competing deadlines. Must follow the direction of school leadership for the benefit of student learning. Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, government forms and procedure manuals. Ability to routinely write and edit error free correspondence and reports is required. The ability to maintain self-control, convey empathy, while speaking effectively in person and over the phone with all persons is required. Demonstrates active listening and service- oriented skills. Ability to present information one-on-one and small to large groups. Mathematical Skills: Must demonstrate an ability to apply basic math concepts such as addition, subtraction, division, and multiplication. Ability to calculate figures and amounts such as prices, discounts, interest, and percentages. Reasoning Ability: Ability to assess situations, solve practical problems, and deal with a variety of variables in situations where some standardization exists. Ability to interpret a variety of oral and written instructions and to determine confidentiality subject matter. The ability to process information presented in various forms (written/oral) is essential. Other Skills and Abilities: Must be able to learn, utilize, and teach others new software programs. Demonstrated proficiency with Microsoft Office Products (Word, Outlook, Excel, PowerPoint), Google, Adobe Creative Suite, student information data systems, internet, and websites. Proficient keyboarding skills, knowledge of office machinery. Must demonstrate tenacity, organizational skills, attention to detail, ability to manage multiple tasks, set priorities and manage time. Must be able to keep high levels of confidentiality in all aspects of job performance and to perform duties with awareness of all District requirements, protocols, and School Board policies. Knowledge of guidance related subject matter such as the Common Application, standardized testing, student recordkeeping, and other applicable educational rules, regulations, and laws. Physical Demands: The physical demands described here are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations as defined by the District may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to remain stationary for prolonged periods; speak and hear in person and over the phone; distinguish between necessary sounds (alarms, phones, intercom, voices) and unnecessary background noises; demonstrate ability to see both near (such as to operate office equipment) and far/peripherally (such as to monitor door access and traffic.) The employee frequently is required to handle papers, files and to operate office machinery, or computers. The employee is occasionally required to move from location to location and reach for items. Some occasional lifting of up to 40 pounds may be required. Occasional travel may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, and the work is primarily performed in an office environment. LNSU is an Equal Opportunity Employee and provides a generous compensation and benefit package.