What are the responsibilities and job description for the Administrative Assistant position at Lamp Rynearson Inc.?
Overview
Lamp Rynearson is a leading civil engineering, survey, and consulting firm. Our professionals go beyond the day-to-day project work to fulfill our mission statement of “leaving a legacy of enduring improvements to our communities”. We seek a detail-oriented individual with enthusiasm, and a drive for excellence to support our multi-department office, and our diverse projects as an Administrative Assistant.
This opportunity is for an energetic and detail-oriented individual with an understanding and desire to provide administrative services within a multi-department office. The position requires performing administrative tasks to support the needs of our multiple departments. This includes opportunities to collaborate with clients, and coworkers as we share in the success of community changing projects.
Summary The Administrative Assistant provides support to team members, assists in daily office management and needs, and manages general administrative duties. Specific duties include, but are not limited to, those listed below.
Skills & Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Two to five years of related skills and experience.• Proficient in Microsoft 365(Word, Excel, Teams, Outlook, etc.), Adobe Acrobat and/or Bluebeam.• Ability to work independently, as well as part of a team.• Ability to work with different personalities and professional styles.• Excellent verbal and written communication skills.• Strong proofreading skills.• Ability to work in a fast-paced environment with tight deadlines.• Ability to manage multiple priorities.• Strong organizational skills with attention to detail and accuracy.• Data entry skills and experience that includes organizing.• Ability to input data in programs and prepare own timesheets and expense reports in Vantagepoint software.
Duties & Responsibilities • Provide support for documents which may include contract documents, letters, proposals, statements of qualifications, change orders, estimates, prime and subconsultant agreements, engineering reports, and miscellaneous correspondence.• Provide administrative support by processing submittal packages, coordinating project closeout information, and assisting in research.• Input licensure and continuing education information received from team members. Manage sponsorships, registrations, and professional organizations.• Manage and work in Vantagepoint including: Data entry for client information, professional affiliations, employee information and local partner information.• Answer and route incoming calls.• Overall office management including but not limited to: Receiving and directing clients, organization planning and coordination, and supervision of office cleaning and upkeep.• Process incoming/outgoing mail, invoices, checks, subscriptions, and express deliveries.• Maintain and manage office equipment and resources (i.e. company vehicles, copiers, printers, etc.).• Prepare your own timesheets and expense reports. Provide documentation to the cardholder for any office credit card expenses.• Make preliminary collection calls, if requested by Accounting staff.• Maintain and order office supplies.• Run errands as requested.• Coordinate, organize and assist with planning employee and client events. Events to include volunteerism, community, or office events.• Coordinate technical support and office IT management with IT department.• Perform QA/QC on documents produced prior to return to the requestor of the documents.• Attendance is required.• All other duties as assigned.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Contact:Human Resources14710 West Dodge Road, Suite 100Omaha, Nebraska 68154Phone: (402) 496-2498
EEO Employer/Vet/Disabled
Salary Range: $18 - $22/hr.
Salary : $18 - $22
