Digital Records/Transfer Evaluator

Position Type:

Staff Full-Time

Position Number:

001608

Campus:

Langston

Department:

Langston University

Location Address:

United States

Hiring Supervisor:

Hiring Range:
(Contingent upon available funding):

26,000.00 - 30,900.00, Commensurate with education and experience

Work Schedule:

M-F (8-5)

Faculty Appt Period:

Job Summary:

JOB TITLE: Digital Records/ Transfer Evaluator, Office of the Registrar

NATURE OF JOB: This position serves as a member of the Office of the Registrar. Has split duties of the front counter receptionist in the Office of the Registrar and scanning and indexing all submitted documents to the Office of the Registrar in our digital archive portal. The candidate must be highly self-motivated and deeply committed to providing outstanding customer service. The candidate must have the ability to work independently, as well as part of a team and balance competing priorities. Responsible for evaluating, analyzing, and processing information, records, and transcripts for detem1ining academic credit in relation to the
completion of degree programs. Maintain the review of applicant transcripts to determine the transfer-ability of college credits to the student's program of study. Course transfer-ability will be determined in accordance with the Oklahoma State Articulation Agreement, AACRAO, and university policies, utilization of the higher education directory, through communication with academic departments, and other available resources. This position trains faculty, advisors, and staff on Transfer Equivalency System regarding pulling course descriptions from college website and understanding how to read transfer work. This position is multi-tasked and manages all Registration activities including coordinating with departments on advertising, posting schedules:!s on the web, copying filers, ordering gifts, and organizing registration campaigns. Manage Document Imaging and Indexing student records. Supervise work study students. Coordinate the Academic Appeals Committee meetings through various office to make decisions for student son Academic Suspension. The position also handles customer services, cross-training with other positions within the office to print internal transcripts, assist at the front counter with customers, and complete additional duties as necessary.

DUTIES AND RESPONSIBILITIES:

Demonstrate a commitment to professional ethics and character.

Manage document imaging of student records and form documentation.

Maintain and manage confidential information.

Data entries in Banner system.

Complete filling and clerical duties Manage the departmental email
Verification of enrollment.

Provides excellent customer service to students, faculty, and staff and alumni.

Maintain records of departmental supply Inventory Adheres to University policies and procedures.

Can perform repetitive tasks.

Process class schedule/enrollment transcripts for students and other forms.

Balancing competing priorities and successfully manage projects with strict deadlines.

Perform other duties and special projects as assigned.

Coordinate with office of Admission on obtaining the student official transcripts for review.

Responsible for maintenance of articulation agreements and maintenance of course equivalencies.

Read, understand, and interpret college catalogs and course content to determine transferability of credits.

Obtain course descriptions and college catalogs by web research and contacting other colleges and universities for the purpose of making an accurate course match.

Assess credits for new, returning, and continuing students. Review courses and credit hours completed; verify level, content, unit value and grading system of courses from catalogs of other Institutions. Review credits from high schools, universities, CLEP, Dantes, Military, AP, etc. Determine the transfer-ability of courses that have not been articulated by consulting the appropriate academic departments.

Enter and update pending courses in the student information systems. Prepare detailed analysis of transfer credit and review the evaluation for accuracy.

Resolve transfer-ability issues and provide follow-up for outstanding transcripts.

Communicate transfer equivalency reviews with applicants, students, Academic Departments, Athletic Departments, etc.

Assist with degree audits and general education reviews.

Maintain class-scheduling data to include course name, course number, room number, instructor, etc. Coordinate with Academic Departments to obtain the necessary data for inputting in SCT.

Prepare and update Student Class Schedule Booklet for distribution each semester.

Participate in staff and professional development programs.

Perform other duties as assigned.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

MINIMUM QUALIFICATIONS:

High School diploma
Valid driver's license
Two or more years of related experience working in a fast-paced customer service environment
Excellent communication and customer service skills
Proficient in using computers, Internet, Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher and Access)
A strong work ethic and self-motivated to achieve consistent results
Must be results oriented and have the ability to perform multiple tasks efficiently
Strong organizational and customer service skills
Proven ability to adapt to change
Effective oral and written communication skills

PREFERRED QUALIFICATIONS:
Bachelor Degree
3 years experience In the education administration field.

KNOWLEDGE AND SKILLS:
Proficient in using Microsoft Office 365 or similar applications.

Proficient with degree Works, Banner, or similar programs.

Effective oral and written communication skills.

A strong work ethic and self-motivated to achieve consistent results.

Must be results-orientated and can perform multiple tasks efficiently.

Strong organizational and customer service skills.

Proven ability to adapt to change.

Exemplify excellent customer service, time management and multi-tasking competencies.

Exhibit excellent interpersonal skills and ability and to work harmoniously with various stakeholders (co-workers, administrative personnel, students, parents, and community members) with courtesy and respect.

SALARY: Commensurate with qualifications and experience.

APPLICANT DOCUMENTS: must upload and apply online to be considered.

Langston application

Resume

Cover Letter/Letter of Application

Official Transcript(s)

List of three references

Langston University (LU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, LU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.