What are the responsibilities and job description for the Warehouse Office Administrator (PART-TIME) position at LAPP?
***This is a part-time position - 30 hours per week***
Schedule: 8:00am-2:30pm
Summary: Reporting to the Warehouse Manager, this individual will be responsible for ensuring the smooth operation of Lapp USA's stand-alone logistics center, following established procedures. They will oversee administrative tasks, support warehouse staff, manage inventory, and facilitate communication with both internal teams and external vendors. The role requires exceptional attention to detail and strong organizational skills to maintain an efficient workflow.
Essential Duties and Responsibilities – include the following. Other duties may be assigned.
• Professionally welcomes on-site visitors, determines the nature of business, and ensures all security and identification procedures are followed. Maintains a schedule for all expected guests and prepares for visits accordingly.
• Responsible for the scheduling of all necessary inspections and regular building maintenance (monthly, quarterly, annual) for safety, building systems, and cleanliness as well as “as-needed” vendors such as plumbing, electrical, and vending.
• Partner with the remote Human Resources Department to facilitate the on-site orientation of all new hires, including paperwork, building tours, and security access.
• Ensures all facility common areas are organized and prepped for meetings and visitors. Maintains schedule for usage.
• Coordinate and schedule training for all warehouse staff, ensuring training plans are up to date and mandatory company training is completed by all associates. Assist associates with online training platform troubleshooting. Record on-the-job training via Lapp’s LMS system.
• Maintains associate skills/competency matrix for audit-ready review at any time.
• Responsible for ordering all office and warehouse supplies, keeping an accurate material inventory, and ensuring the operations always remain fully functional.
• Partners with the warehouse manager and supervisors by providing attendance recaps, overtime analysis, and report generation on a daily and weekly schedule.
• Responsible for detailed recordkeeping of attendance matrix.
• Event coordinator for facility events. Responsible for set up and take down.
• Liaison between warehouse and internal departments (Customer Service, Transportation, Sales, Finance, etc.)
• Maintains record keeping for Shred-it services, Sonoco, toner recycling program, and compactor disposals according to ISO requirements.
Competencies
• Demonstrate excellent interpersonal & communication skills, strong work ethic, and a positive attitude.
• Upholds all safety policies and procedures and OSHA guidelines.
• Balances team and individual responsibilities and supports everyone's efforts to succeed.
• Demonstrates accuracy and thoroughness and looks for ways to promote and improve quality.
• Treats others with respect and upholds organizational values.
• Prioritizes and plans work activities while using time efficiently.
• Accepts responsibility for own actions.
• Meets productivity standards and strives to increase productivity results.
• Is consistently at work on time, works scheduled shifts and is flexible with working hours when necessary.
• Pursues training and development opportunities and strives to continuously build knowledge and skills.
• Adapts to changes in the work environment and supports change in a positive manner.
QUALIFICATIONS AND EDUCATION REQUIREMENTS: 2-year degree or equivalent; and one to three years related experience and/or training.
WORK LOCATION: This position is located in Brownsburg, IN. Employees in this role are required to work in the office daily.
LANGUAGE SKILLS: Proficiency in the English language, verbal and written, is required. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Ability to ask questions and disseminate information effectively.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
COMPUTER SKILLS: To perform this job successfully, an individual should be proficient in Microsoft Office 365 and have strong skills in Excel and Teams. Previous experience with HRIS/Timekeeping systems is a plus. The ability to adapt quickly to new computer software is necessary.
WORK ENVIRONMENT: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly exposed to moving mechanical parts and requires a presence on the Warehouse floor. The employee is occasionally exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; stand; use hands to type, finger, handle, or feel and reach with hands and arms; walk and talk or hear. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.
COMPENSATION: The hourly rate for this role is $24.00/hour (paid weekly) plus participation in LAPP's bonus plan. We also offer a comprehensive benefits package including Medical, Vision, Dental, Paid Time Off, Paid Holidays, 401(k), HSA/FSA, Life Insurance, and more!
**LAPP is an equal opportunity employer**
Salary : $24
