What are the responsibilities and job description for the Administrative Assistant position at Larson Engineering?
Build your future on our foundation of excellence!
Are you looking for a rewarding career opportunity that also gives you a stake in a company's performance as an employee-owner? Larson Engineering, Inc. has a long-standing record of success since its establishment in 1979 and is a recipient of the PSMJ A/E/C Employer of Choice award.
Larson is an Equal Opportunity Employer and wants to remove any barriers to employment, so if you have any accommodation needs as part of the application or interview process, please let us know.
Larson is seeking an Engineering Administrative Assistant to provide clerical support to the engineers in our Appleton and Wauwatosa offices.
Description
We are looking for an Engineering Administrative Assistant with experience answering phones and familiarity with Microsoft Word, Excel and Outlook. A self-starter with good communication and organizational skills is essential. The ideal candidate will have experience with Adobe products like InDesign, Dreamweaver, Photoshop, or Illustrator. Previous experience at an A/E/C firm is a plus.
Job Duties
- Clerical support for Engineering Staff, includes tasks such as:
- Prepare project-related documents like Proposals and Correspondence
- Prepare weekly reports of project workload for the Regional Manager
- Assist Project Managers with project related administrative duties
- Coordinate events including:
- Tradeshows / Conferences
- Career Fairs
- Employee Parties
- General clerical duties for the office, includes tasks such as:
- Answer incoming telephone calls and direct to the appropriate person
- Order office supplies
- Coordinate mail, inbound and outbound
- Other ad hoc projects
- Clerical support for the Regional Accountant, includes tasks such as:
- Data Entry (Accounts Payable, Cash Receipts, Project Database)
Basic Qualifications
- Exceptional word processing skills,
- Professional demeanor to interact with clients on the phone,
- A team-player,
- Ability to multitask,
- Self-motivated and strong attention to detail,
- Excellent written and verbal communication skills,
- Comfortable in a fast-paced environment.
Preferred Qualifications
- Experience in the A/E/C industry or at a Professional Services Firm,
- Experience with InDesign and the Adobe Suite,
- Graphic design skills,
- Associate's Degree (Administrative or Executive Assistant, Business, Accounting, or related field).
Larson provides a challenging and empowered environment that encourages employee growth and provides flexibility for your active life outside of work. Full-time positions offer competitive benefits including health and dental insurance, paid holidays, generous paid time off, and professional development opportunities. Our employees can feel secure about their retirement future through 401(k) contributions and an employee stock ownership plan (ESOP). As an Employee Owner, you benefit from the success of Larson.
This position may be subject to a pre-employment background check.
Larson Engineering is an EEO firm and uses E-Verification for employment.
