Administrative Assistant

Job Summary: The Administrative Assistant provides general administrative support in a fast-paced office environment. The candidate should understand general office procedures, have the ability to communicate effectively, problem solve and provide general administrative support. Duties/Responsibilities:

· Switchboard operation; answers, screens and transfers telephone calls.

· Welcomes and directs visitors, clients and vendors.

· Retrieves mail and disburses to employees daily.

· Creates envelopes, applies postage, and submits outgoing mail.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.

· Responsible for a broad variety of administrative tasks including strong organizational skills; capacity to adapt to various department needs, prioritize multiple responsibilities, and seamlessly perform each with meticulous attention to detail.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for attorneys or supervisors.

· Maintains inventory, orders, stocks office supplies and coordinates maintenance of office equipment.

· Maintains and updates Firm Outlook Calendar and Firm Whiteboard Calendar.

· Track details and materials related to training classes and seminars.

· Creates, verifies, and processes employee expense reimbursement.

· Scans and saves all accounts payables, expense reports, credit card receipts, journal entries, deposits, etc. to cloud server.

· Supports Prosecution Paralegal with assigned prosecution administrative functions.

· Performs other related duties as assigned.

Required Skills/Abilities:

· Proficient in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook).

· Excellent at both internal and external communication via verbal, email and telephone.

· Ability to prioritize tasks and work efficiently in a fast-paced environment.

· Familiarity with calendar management and scheduling.

· Forward-looking thinker, who actively seeks opportunities and proposes solutions.

· Must be able to work independently, as well as in a team setting.

· Strong work ethic and engaging personality, willing to learn and grow.

· Able to travel when needed.

Education and Experience:

· Associate degree preferred; Experience may be substituted for degree.

· Three to five years of experience in an administrative role.

· Valid driver’s license

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 25 pounds at times.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• administrative assistant: 3 years (Required)

Ability to Commute:

• Lees Summit, MO 64064 (Required)

Work Location: In person

Salary : $18 - $21