Accounts Payable Specialist

LAYCO Electric Innovations, a well-established electrical products and skid mounted equipment manufacturer is seeking qualified candidates for the position of Accounts Payable Specialist. To the successful candidate we offer a competitive compensation package that includes company paid health insurance, 11 paid holidays and a 401K plan. Typical hours are 8-5, Monday thru Friday with some overtime should be expected.

Applicants must be authorized to work in the U.S. without sponsorship

Overview

The Accounts Payable Specialist performs crucial job duties that ensure vendors get paid for services and products rendered. They review and process invoices, audit credit card bills, answer vendor inquiries, reconcile vendor statements, process, and maintain 1099 statements, and process and distribute checks. The ideal accounts payable specialist should have two or more years of accounts payable experience and a high school diploma. College courses in accounting are preferred. Strong attention to detail will be required in addition to good organization, time management skills and the ability to effectively multi-task.

Responsibilities

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Data entry of invoices against purchases orders with accuracy and strong attention to detail.
• Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
• Develop and maintain a filing system for financial information, records, and documents to ensure easily available information.
• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
• Other related duties as assigned.

Qualifications

• Associate degree in accounting with relevant work experience
• Must be reliable and extremely trustworthy
• Proficient with Microsoft Office Suite, including excel.
• Ability to work independently and as part of a team
• Strong problem-solving skills and work ethics
• Excellent verbal, written, and interpersonal communication skills
• Information management skills
• Three years of general accounting experience

Physical Requirements

Equal Opportunity Employer: LAYCO Electric Innovations is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.