What are the responsibilities and job description for the Project Manager Assistant position at Leapros?

Job Description

Leapros Skilled Trades is actively hiring a Project Manager Assistant in Phoenix, AZ. As a trusted partner in the construction industry, we connect top talent with top companies across the United States.

The Administrative Assistant is the administrative person for the department or branch. The Administrative Assistant ensures that all administrative duties are completed in concert with the Company’s requirements, including but not limited to, safety, quality, management, and financial performance requirements. All aspects of the assigned work must be carried out as efficiently, as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing, and general verification of records to achieve Company performance and customer delivery goals.

Job Duties and Responsibilities :

Perform assigned word processing, general filing, timekeeping, records management, correspondence, and assigned project-related financial documents processing.
Self-manage assigned workload distribution.
Act as the department administrator for interface with customer representative(s)
Create, develop, implement, and revise project process improvement(s).
Able to preserve confidential information, self-sufficient problem-solver work with little or no supervision and handle multiple projects simultaneously.
Manage calendars, schedule meetings, and arrange travel itineraries, management of daily office activities.
Screen telephone calls, resolve routine, and complex inquiries. Reference verification, tracking vacation & time off requests, maintain attendance database for Program employees.
Prepare & maintain daily reports for the purchasing manager. Verify purchase orders for accuracy. Open, and sort incoming mail
Able to create, correct, and revise complex Excel spreadsheets, tables, charts, and graphs.
Schedule and help manage weekly and monthly meetings.
Support document control, spot check, and maintain accuracy, and delivery to our customers.
Maintain program-level dashboards, input, data acquisition, and collection
Other responsibilities as assigned.

Physical and Mental Requirements :

Must be self-motivated, positive in approach, professional, and help to create, develop, and implement process improvement(s).

Must promote the Company culture, and mission to all employees, vendors, clients, and business partners

Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.

Must have proven mid-skill-level to interpret project documents, including but not limited to, timesheets, spreadsheets, and billing documents.

Must be able to learn Company and customer project management systems.

Regular attendance is mandatory

Education, Certification, License, and Skill Requirements :

Must possess at least a High School diploma or GED equivalency.

Must have some experience in customer interface, such as liaison between the customer and the Company.

Must possess a minimum of three (3) years of working experience.

Must have a minimum of two (2) years of experience in a related telecommunications or construction administrative position.

Must be proficient with Microsoft Office (Word, Excel, and MS Project).

Must be able to effectively operate office equipment and computing devices commonly used in the industry.

Must meet Company minimum driving standards.

Must be able to manage multiple tasks / projects simultaneously.

Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks, and manage these for project final record keeping and audit.

Pay Transparency : A reasonable estimate of the available hourly pay scale for this position is $25 to $30 per hour. The actual compensation offered may vary depending on qualifications and other factors essential to the performance of duties and is determined by the hiring authority.

About Leapros Skilled Trades : Leapros serves a tight community of proven, skilled tradespeople. As a team member, you are treated with the respect which your value has earned you. This means competitive pay, consistent work, a safety culture that starts at the top, and safety training. We know you, your lifestyle, and your needs. We are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. This commitment enhances our ability to conduct business with the highest level of integrity, solidifying our position as the most trusted workforce solutions partner. To learn more about Leapros or to speak with one of our recruitment partners, call 224-238-4873 or visit our website at www.leapros.com.

Salary : $25 - $30

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