Human Resource Manager

Job Summary

Responsible for directing human resources activities, including staff training, policy implementation, recruitment, benefits administration, payroll management, scheduling, and compliance oversight. Ensures alignment with organizational goals and regulatory requirements while fostering a productive and positive work environment.

Essential Job Functions

Staff Development & Training

• Develops and implements ongoing staff development programs.

• Conducts new employee orientations, ensuring comprehensive onboarding.

• Coaches and mentors staff to promote professional growth and career advancement.

• Facilitates leadership training for department heads and supervisors.

• Maintains accurate training records and ensures compliance with company policies.

• Organizes in-service training and professional development workshops.

Employment & Recruitment Responsibilities

• Manages job postings and applicant tracking systems.

• Recruits, screens, and interviews candidates for various roles.

• Conducts thorough background checks and reference verifications.

• Develops and executes recruitment campaigns and employee retention strategies.

• Ensures compliance with local, state, and federal employment regulations.

• Maintains complete and confidential personnel files and employment records.

• Monitors unemployment claims and represents the organization in hearings.

• Provides guidance to managers on hiring decisions and workforce planning.

• Assists supervisors with performance appraisals and corrective action plans.

• Implements employee engagement and recognition programs to enhance morale.

Compensation, Benefits, & Payroll Management

• Oversees payroll processing and ensures accurate and timely salary payments.

• Administers employee benefits programs, including health insurance, retirement plans, and leave policies.

• Ensures compliance with wage and hour laws and Department of Labor regulations.

• Updates payroll systems to reflect new hires, terminations, and pay adjustments.

• Provides employees with information regarding compensation and benefits.

• Manages COBRA administration and ensures compliance with continuation coverage requirements.

Scheduling & Staffing Coordination

• Develops and manages master schedules to maintain appropriate staffing levels.

• Tracks and reports labor hours, including agency and contract staff hours.

• Ensures compliance with budgeted PPD and regulatory staffing requirements.

• Coordinates replacement staffing needs due to call-offs and manages time-off requests.

• Maintains and updates employee schedules using the HRIS system.

• Participates in staffing meetings with leadership and provides strategic workforce recommendations.

Safety & Compliance Responsibilities

• Ensures workplace safety and adherence to OSHA regulations.

• Reports and tracks work-related injuries, ensuring proper documentation.

• Coordinates return-to-work programs and accommodations for injured employees.

• Identifies and collaborates with preferred healthcare providers for employee injuries.

• Implements and enforces company policies related to health, safety, and workplace conduct.

Employee Relations & Performance Management

• Serves as an advocate for employees, addressing concerns and resolving conflicts.

• Ensures compliance with progressive discipline policies and procedures.

• Advises department heads on performance management and disciplinary actions.

• Monitors employee satisfaction and develops initiatives to improve workplace culture.

• Investigates complaints related to workplace conduct, harassment, and discrimination.

• Implements corporate initiatives for employee satisfaction and retention.

Supervisory & Administrative Responsibilities

• Oversees HR staff and ensures proper execution of all HR functions.

• Conducts annual performance reviews and recommends salary adjustments.

• Ensures that all HR-related records and files are up to date and properly maintained.

• Participates in leadership meetings and contributes to policy development.

• Implements corporate programs and initiatives as directed.

• Ensures compliance with all federal, state, and local employment laws and regulations.

Resident Rights & Compliance

• Ensures adherence to residents' rights and privacy policies.

• Maintains a safe, respectful, and ethical work environment.

• Reports any allegations of abuse, neglect, or safety violations to appropriate authorities.

• Ensures all employees understand and uphold ethical and professional standards.

Education & Experience Requirements

• Preferred: Bachelor's degree in Human Resources, Business Administration, or related field.

• Required: Minimum of three years of experience in human resources, staffing, and compliance management.

• Preferred: Experience in healthcare HR and regulatory compliance.

• Strong proficiency in HRIS systems, payroll software, and scheduling tools.

Physical & Working Conditions

• Primarily office-based with occasional visits to other departments.

• Requires prolonged periods of sitting, computer use, and phone interaction.

• Ability to lift up to 20 pounds occasionally.

• Must be able to navigate different areas of the facility as needed.

• Maintains a professional and dependable presence in the workplace.