Receptionist/Legal Assistant

Job Description:

Legal-Ease is seeking a motivated and organized individual to join our team as a Receptionist and Legal Assistant. The ideal candidate will be responsible for handling a variety of administrative duties, including general reception tasks, client management, and assisting our legal team with office and legal administrative tasks.

The successful candidate must possess strong communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Key Responsibilities:

• Reception and Front Desk Duties:
• Greet clients and visitors in a professional and welcoming manner.
• Answer and direct phone calls, take messages, and respond to general inquiries.
• Manage office correspondence, including mail, email, and faxes.
• Client Management:
• Schedule and confirm appointments for attorneys and clients.
• Maintain and update client records in our database.
• Assist clients with questions, ensuring they feel informed and supported.
• Administrative Support:
• Perform data entry, typing projects, document filing, and organization of client files, both physical and electronic.
• Prepare and proofread documents and correspondence.
• Assist with the preparation of internal documents and forms.

• General Office Duties:
• Run errands as needed, including filing documents with courts or other agencies.
• Maintain office supplies and order office materials as required.
• Assist attorneys and staff with miscellaneous tasks to ensure smooth office operations.

Qualifications:

• High school diploma or equivalent required (Associate's or Bachelor's degree preferred).
• Previous experience in a receptionist or administrative assistant role, preferably in a legal setting.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google programs.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable, punctual, and a team player.
• Reliable transportation.

Compensation and Benefits:

• Competitive pay based on experience.
• Health, dental, vision, life, disability insurance plans available.
• Paid time off (PTO) and holidays.
• Opportunity for professional development and growth within the firm.

· Very collegial and flexible work environment.

How to Apply:
Please submit your resume, along with a cover letter detailing your relevant experience and why you’re interested in this position, to bbailey@legal-ease.com or apply online.

We look forward to hearing from you!

Legal-Ease, LLC P.A. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Free parking
• Health insurance
• Life insurance
• Paid time off
• Travel reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Portland, ME 04101 (Required)

Work Location: In person

Salary : $17