What are the responsibilities and job description for the Conference Planner position at Lenmar Consulting Inc?
Title : GTU-REQ-02300 - Conference Planner
Interested in this role You can find all the relevant information in the description below.
Work Location : DC - Remote - without benefits
Work Location Address : Remote, Washington, DC 20057
Start Date : 1 / 27 / 2025
Pay Rate : $35 / hr
Location : 100% REMOTE with Travel ~20%. There are 2 or 3 planned 2-day meetings in which this resource will travel to NY. Client will reimburse accommodations, travel, and per diem.
Work Hours : 8 : 30AM-5PM EST
Nice to Haves : Experience with Persons with Developmental Disabilities, Non-Profit Event Coordination and Fundraising (Highly Desired, but not required - Candidates with this experience may be presented).
NOTE : This position is grant funded through August 2025 and would extend based on the grant being renewed.
Project : NY State Office of People with Developmental Disabilities Systems Change Project (OPWDD)
Summary : The Conference Planner will work with the Program Director and other relevant program staff to plan 4 in-person Leadership Academy training opportunities for individuals in New York associated with OPWDD : 1) 5-day program for up to 50 persons who work for NY State, 2) 4-day program for up to 30 family members of individuals with the lived experience of intellectual and developmental disabilities (IDD), and 3) 2 separate 2.5-day programs for up to 15 individuals with the lived experience of IDD and their caregivers.
Tasks :
The Conference Planner will be responsible for : coordinating with internal GU staff to finalize pre-conference and day-of tasks; leading site selection and contracting process for all Academies, including hotel negotiations, catering, transportation services, printing, shipping, and other relevant services; supporting the preparation of agendas, materials, and documents / presentations for the Academies; serving as the first point of contact for faculty and participants before and during the conference; coordinating requested accommodations, including low-sight, ASL interpretation, and any physical accommodations; facilitating all travel arrangements for staff and participants; supporting budgeting as needed; scheduling and leading any pre-conference meetings; meeting with GU staff weekly to provide conference updates and confirm upcoming deadlines. The Conference Planner will also work closely with GU OPWDD staff.
Skills and Technical Qualifications or Specialized Certification :
Experience with program management software (Asana, etc.); proficiency in Microsoft Office or Google Suite – specifically Excel (sheets), PowerPoint (slides), and Word (docs); proficiency in Adobe; knowledge of 508-compliance.
Academic Level :
BA or some college with a minimum of 3-5 years of conference planning experience; experience with planning and execution of virtual conferences.
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Salary : $35
