What are the responsibilities and job description for the Conference Planner position at NVT STAFFING, Inc.?
Type: Contract to Hire
Position: Conference Planner
Location: Falls Church, VA
Salary: $65,000
Remote/Hybrid: No/Yes
JOB DESCRIPTION:
The conference planner will be responsible for the successful planning and implementation of all tasks associated with a variety of accessible virtual and in-person meetings and conferences including:
-- Participate in the strategic planning process for all meetings and events with client team to ensure continual improvement and quality customer service;
-- Assisting with the development/production of conference materials;
-- Conducting a search for hotels,
-- Conducting site inspections;
-- Negotiating hotel contracts;
-- Arranging/coordinating interpretation and captioning services;
-- Managing hotel arrangements including sleeping rooms, meeting room set up, food and beverages, and audio-visual, etc.
-- Function as an onsite manager in implementing meetings and special events.
-- For virtual meetings, determine digital event hosting platforms, load presenters & slides in advance, pre-set breakout rooms, conduct trial runs prior to the meeting, and monitor for any technical difficulties throughout the meeting.
QUALIFICATIONS:
-- Minimum of 3-5 years experience in meeting planning and a BA degree and/or Certified Meeting Professional certificate.
REQUIRED SKILLS:
-- Excellent organizational, verbal, and written communication skills, experience with government contracting, ability to juggle multiple tasks simultaneously, proficiency in Microsoft Office, Zoom, Adobe, and Teams.
-- Knowledge of federal meeting requirements,
- disability accommodations and the requirements of the Americans with Disabilities Act (ADA) is a plus.
Salary : $65,000
