Project Administrator III

Schedule - M-F 8-5 hours

Full time ONSITE, Walkersville, MD

Strong document control/file management and construction experience

Education - Associate's Degree Required

Bachelor’s Degree in Business Administration, Project Management, Construction Management, or a related field (preferred)

The Project Administrator will oversee and direct project

administration activities from construction kick-off to completion, ensuring

seamless communication and coordination between ***, the General

Contractor, and the Engineer of Record.

This role is critical to ensuring seamless document control, file management,

and project coordination. The ideal candidate will have a strong background in

construction or subcontract management, extensive experience with Microsoft

Office applications, and exceptional organizational and communication skills.

Primary Responsibilities

• Document Control and File Management (Highest Priority)
• Maintain the project document control system using Microsoft Teams
  
  

and SharePoint.

• Organize and manage electronic (and physical, if necessary) files to
  
  

ensure proper filing, accessibility, and storage of project documents.

• Perform regular quality checks to verify documentation is current and
  
  

accurately filed.

• Coordinate with team members to ensure consistent and effective
  
  

document placement and access.

• Project Coordination and Management
• Receive, review, and process RFIs, submittals, quotes, change
  
  

orders, and project-specific plans and more. Route documents to

appropriate project team members as needed.

• Track and log submissions from the General Contractor, ensuring
  
  

timely responses by maintaining detailed logs.

• Upload final documents to SharePoint and manage tracking tools for
  
  

project deliverables.

• Support equipment delivery logging by reconciling Bills of Lading with
  
  

approved quotes and identifying delivery discrepancies.

• Provide cross-functional coordination with General Contractors,
  
  

Engineers of Record, Construction Managers, and other team

members.

• Proficiency with Microsoft Office Tools
• Demonstrate advanced knowledge of Microsoft Excel, Microsoft
  
  

Planner, Microsoft Word, OneNote, and Outlook to manage project

tasks and documentation.

• Leverage Microsoft SharePoint for file management and ensure team
  
  

members can navigate and utilize its tools effectively.

• Meetings and Action Items
• Organize, schedule, and coordinate project meetings, ensuring all
  
  

necessary stakeholders are invited.

• Record detailed meeting minutes and track action items in Microsoft
  
  

Planner.

• Ensure action items are assigned and updated appropriately and
  
  

distribute meeting updates to stakeholders.

• Maintain a Meeting Register, logging contractor and vendor meeting
  
  

minutes in SharePoint.

Apply today!

Cindy Wing

Lenmar Consulting, Inc.

1440 Plaza Five

Harborside Financial Center

Jersey City, NJ 07311

T: 201.946.1777 ext. 4010

cwing@LenmarIT.com