Finance Bookkeeper

Pay Grade 63- starting at $3,030.00

Finance Bookkeeper

Finance Department

Job Description

General Statement of Job:  

This position involves the daily processing of accounts payables and purchase orders for 

several schools and departments.   Also balances all state, federal and local bank statements on a monthly basis and performs other various duties when necessary.  Position reports directly to the Finance Officer.

Specific Duties and Responsibilities:

• Process, review for accuracy, and obtain approval of Accounts Payable invoices, check requests, and purchase orders for the departments and schools listed

• Process travel requests for schools and departments listed above
• Balance monthly State (Department of Public Education) and Local (Wachovia) Bank Statements
• Complete journal entries in a timely manner
• Balance monthly State and Federal Reports in a timely manner
• Balance monthly Cafeteria Account 
• Balance monthly Automated Clearing House account
• Transmit BUDS on computer AS400 System
• Complete detailed spreadsheets monthly for Century Link invoice and
• process for payment
• Complete detailed spreadsheets monthly for Toshiba copiers and process for payment
• Complete detailed spreadsheets monthly for Information Technology Service and process for payment
• Complete monthly count for central office copiers
• Other duties as assigned by Finance Officer

Additional Job Functions or Assigned Tasks:

• Balance monthly statements for Child Nutrition Department
• Serve as AS400 computer operator
• Fill in for receptionist/switchboard occasionally

Minimum Training and Experience:

• Associate’s Degree required, Bachelor’s degree preferred
• Bookkeeping experience and knowledge of accounts payable
• Familiar with balancing State, Federal, and Local funds on a business level

Minimum Qualifications or Standards Required to Perform Essential Job

Functions:

• Calculator and computer skills necessary
• Ability to multitask
• Ability to lift heavy ledger books and boxes when necessary

Other Requirements:

• Maintain an acceptable attendance record and be punctual
• Ability to get along with others and work as a team member
• Ability to assist other co-workers when necessary

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.