What are the responsibilities and job description for the Accounts Payable Bookkeeper position at Lexington County School District One?
Job Title: Bookkeeper, Payroll
Reports to (Title): Chief Financial Officer
Terms Of Employment
Support Staff Salary Scale
Grade: 12
Hours per day: 8
Days per year: 230
Type Of Position
Full Time
FLSA Status
Non-Exempt
General Summary
Under general supervision conducts bookkeeping duties related to the school district’s financial activities for payroll. Performs such duties as reviewing and maintaining payment for services rendered forms, handles annual leave payouts, completes required forms from PEBA, completes verification of employment forms, etc.
Essential Functions
Knowledge of the policies, procedures and activities of the school district which pertain to the specific duties and responsibilities of the position. Knowledge of departmental policies, procedures, and operations. Advanced knowledge of the principles of office management and organization. Knowledge of and skill in the preparation, maintenance and submittal of various district, state and federal records and reports necessary for the position. Ability to demonstrate proper maintenance, safe operation and utilization of equipment, materials and supplies used in daily activities. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision. Advanced data entry, mathematical, accounting, word processing, and written/verbal communication skills. Ability to maintain confidentiality of employee and student records and information. Ability to interact and communicate in an effective and professional manner with supervisors, co-workers, teachers, students, and the general public. Knowledge and skill in software and systems applications necessary for the position. Ability to demonstrate high level application of technology devices in the performance of daily activities.
Working Conditions
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to maintain constant attention and meet deadlines. Physical demands are restricted to office work requiring lifting/moving of items weighing up to twenty-five pounds. Local travel is required; no overnight travel is required. Job requires the operation of standard office and technology equipment.
Responsibility
Budgetary responsibility as delegated by supervisors. No supervisory responsibility.
Evaluation
Performance of this job will be evaluated annually in accordance with the provisions of the School Board’s policy on Evaluation of Support Personnel.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
Reports to (Title): Chief Financial Officer
Terms Of Employment
Support Staff Salary Scale
Grade: 12
Hours per day: 8
Days per year: 230
Type Of Position
Full Time
FLSA Status
Non-Exempt
General Summary
Under general supervision conducts bookkeeping duties related to the school district’s financial activities for payroll. Performs such duties as reviewing and maintaining payment for services rendered forms, handles annual leave payouts, completes required forms from PEBA, completes verification of employment forms, etc.
Essential Functions
- Supports and upholds the mission, vision and strategic goals of Lexington County School District One.
- Effectively interacts, communicates and collaborates with all stakeholders.
- Establishes a safe, supportive, positive and productive working and learning environment.
- Conducts a wide variety of bookkeeping duties including, but not limited to, maintaining financial records, summarizing and balancing accounts, etc.
- Receives, verifies and processes payment for services rendered forms from schools and/or departments and keys and balances each payroll; communicates with schools and employees as needed.
- Reviews and processes annual leave bonus payout information.
- Processes inactive employees.
- Assists with budget as needed.
- Ensures accuracy of reports for the School Board and Superintendent.
- Maintains files on financial activities.
- Receipts and processes monies received from schools, departments, individuals, and state and federal funding sources and posts to appropriate accounts.
- Performs secretarial and clerical duties associated with office activities.
- Prepares and maintains employment, payroll, benefits and attendance records as assigned.
- Assists in assembling information for external auditors for annual audit.
- Maintains confidentiality regarding all employee and student information.
- Participates in all professional meetings and training sessions as required.
- Selects, requests, and maintains an inventory of technology tools, equipment, supplies and materials needed for daily activities; provides for safe storage and proper use of all tools, equipment and materials.
- Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
- Performs other related duties as required.
- Minimum education level is a high school diploma with two to three years of secretarial, accounting and bookkeeping experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
- Associate degree in accounting, bookkeeping or finance preferred.
Knowledge of the policies, procedures and activities of the school district which pertain to the specific duties and responsibilities of the position. Knowledge of departmental policies, procedures, and operations. Advanced knowledge of the principles of office management and organization. Knowledge of and skill in the preparation, maintenance and submittal of various district, state and federal records and reports necessary for the position. Ability to demonstrate proper maintenance, safe operation and utilization of equipment, materials and supplies used in daily activities. Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision. Advanced data entry, mathematical, accounting, word processing, and written/verbal communication skills. Ability to maintain confidentiality of employee and student records and information. Ability to interact and communicate in an effective and professional manner with supervisors, co-workers, teachers, students, and the general public. Knowledge and skill in software and systems applications necessary for the position. Ability to demonstrate high level application of technology devices in the performance of daily activities.
Working Conditions
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to maintain constant attention and meet deadlines. Physical demands are restricted to office work requiring lifting/moving of items weighing up to twenty-five pounds. Local travel is required; no overnight travel is required. Job requires the operation of standard office and technology equipment.
Responsibility
Budgetary responsibility as delegated by supervisors. No supervisory responsibility.
Evaluation
Performance of this job will be evaluated annually in accordance with the provisions of the School Board’s policy on Evaluation of Support Personnel.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
