Law Firm Finance Manager

 Lexitas Legal is seeking a Finance Manager for a prestigious, boutique law firm.

Job Description –
We are actively looking for a Finance Manager and this role can sit in the Chicago, New York, or Washington, D.C. office. 
 
All candidates must have a four-year degree and previous AmLaw 200 law firm experience.
 
This firm operates in a hybrid environment with 2 core days in the office (Tuesdays and Wednesdays). This role requires flexibility regarding onsite presence dependent on business needs and deadlines.
 
Primary Responsibilities:
• Prepare monthly financial reports and communicate significant variances on a timely basis.
• Execute changes to procedures, policies, and systems to reduce risk and help the firm scale.
• Synthesize, interpret, and challenge data to develop meaningful insights that inform recommendations.
• Maintain and manage all accounts payable/receivable (AP/AR) transactions, controls, and accounting procedures.
• Review the semi-monthly and monthly payroll files to ensure accuracy and completeness.
• Keep financial files organized, up-to-date, and accessible for COO, partners, auditors, etc.
• Own the annual budget processes and partner with other functional leaders to develop budgets.
• Own monthly/quarterly closing processes.
• Prepare timely journal entries; perform requisite reconciliations including reconciliation of partner equity accounts.
• Monitor cash flow and bank transfer needs with COO oversight.
• Manage retainer, billing, vendor, and user data both in the billing, accounting, and expense systems.
• Input client payments as cash receipt batches, ensuring payments are correctly applied to outstanding client bills.
• Assist with ad-hoc financial analysis, modeling and special projects.
• Become a subject matter expert in Power BI, ProLaw and other firm financial platforms.
• Cross-train with Chief Operating Officer on payroll duties and treasury management to perform in COO’s absence.
 
Skills required- Experience & Qualifications:
• Must be comfortable coding transactions and handling routine questions about budgets and compensation.
• Experience with financial management, compensation and budgeting within a mid-size organization.
• Knowledge of or familiarity with ProLaw, Aderant Expert Sierra and Power BI desired but not required.
• Strong understanding of generally accepted accounting principles (GAAP) and IOLTA compliance requirements.
• Self-driven with the ability to anticipate work needs, takes the initiative to follow up and follow through with minimal direction.
• Able to communicate effectively and present information to partners, attorneys, professional staff and external stakeholders.
• Advanced skill level in Excel with ability to rapidly adopt new tools and systems.
• Track record of driving process improvement and driving efficiencies.
• Excellent time management and project management skills, combined with the ability to manage competing priorities in a calm, collected manner.

Education – B.A. or B.S. degree in Finance, Accounting, Business Administration or related field and 4-5 years of accounting/finance experience, or equivalent combination of education and experience.

Tenure – • Prior management/supervisory experience, at least 1-2 years law firm experience required.
 
Benefits/perks (typically a perm question)- This role is eligible for a discretionary bonus based individual and firm performance.
Employees are eligible for benefits date of hire, including but not limited to medical, dental, vision, pre-tax commuter benefits, Health Spending Account, Health Care FSA and Dependent Care FSA, Bright Horizon’s back-up childcare and elder care, firm covered life insurance, parental leave, STD, LTD and other supplemental benefits. After one month of service, employees are eligible to participate in our 401(k) plan through Vanguard. New hires are auto enrolled at 3% pre-tax employee contribution and are eligible for a 3% Safe Harbor firm contribution towards their 401(k) based on total comp (base salary and bonus) in March of the following year even if they decide not to contribute to the plan.
Finally, the firm observes 10 holidays and grants employees 5 sick days, 3 floating holidays and up to 3 weeks of paid vacation (prorated based on start date during the first year).

This firm operates in a hybrid environment with 2 core days in the office (Tuesdays and Wednesdays). This role requires flexibility regarding onsite presence dependent on business needs and deadlines.
 
Salary target is $100K-140k and may go higher for the right candidate.

Please email resumes to michelle.walczyk@lexitaslegal.com