What are the responsibilities and job description for the Executive Assistant position at LHH Recruitment Solutions?
Job Description
Job Description
We are seeking a proactive and highly organized Executive Assistant to provide high-level support to a team of six Senior Managers. This role requires exceptional attention to detail, strong problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a strategic thinker who can anticipate needs, streamline processes, and ensure seamless day-to-day operations.
Key Responsibilities :
Manage calendars, coordinate meetings, arrange travel, and handle expense reporting for six senior leaders.
Oversee workspace reservations, facilitate meeting logistics, and ensure timely follow-ups on action items.
Prepare, review, and process key documents, including contract approvals, signature retrieval, and compliance filings.
Handle document processing tasks, including electronic signature management (DocuSign), financial recordkeeping, and submission of business reports.
Upload and track signed agreements in internal systems ensuring accuracy and compliance.
Handle sensitive information with discretion, supporting executive decision-making with well-organized materials and reports.
Qualifications & Experience :
Bachelor’s degree preferred.
3 years of executive or administrative support experience required.
Experience in a professional services or corporate environment preferred.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with PeopleSoft Financials.
Key Competencies & Skills :
Highly organized, able to juggle multiple priorities while maintaining accuracy and efficiency.
Strong communication skills, both written and verbal, with the ability to draft professional correspondence.
Exceptional attention to detail with the ability to ensure accuracy in document processing and data entry.
Discretion and professionalism in handling sensitive business and financial information.
Problem-solving mindset, able to anticipate needs and take initiative to improve processes.
Pay Details : $50,000.00 to $53,000.00 per year
Search managed by : Amaka Mozie
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www.lhh.com / us / en / candidate -privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Salary : $50,000 - $53,000
