Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

Reports To: Superintendent of Schools

Qualifications:

Diploma from a standard high school or equivalent. Three (3) years experience in clerical or secretarial work. Candidates must possess excellent computer, organizational, and communication skills. Bilingual is a plus, but not required. Demonstrated knowledge of Microsoft Office Word, Excel, PowerPoint, and Google Drive Docs, Forms, Gmail, and Sheets.

Purpose:

The Administrative Assistant to the Superintendent performs highly responsible, complex duties as a confidential assistant in relieving the Superintendent of the clerical and office management activities of his/her office. Works independently within the scope of established law, rules, regulations and procedures, and applies knowledge of departmental organization, programs, and goals of the school system to achieve daily tasks. Direction is received from the Superintendent who confers with the administrative assistant on usual or complex administrative and technical matters.

Essential Responsibilities:

• Manages the operations of the Superintendent’s office
• Serves as liaison between the Superintendent and staff, departments, School Board, community, business and governmental entities
• Receives and screens calls and answers inquiries
• Initiates and composes correspondence of a routine and/or complex nature and handles non-routine matters, as required
• Can prioritize multiple tasks, work effectively under stress, meet short deadlines
• and take direction.
• Can produce accurate work with frequent interruptions.
• Makes decisions based on established procedures and practices and handles administrative details independently
• Works in conjunction with the Board Clerk to arrange school board meetings, including preparation of agenda and compilation of pertinent material for distribution to Board Members, staff, and media
• Coordinates meetings, conferences, speaking engagements, and appointments for the Superintendent
• Applies knowledge of School Board and system operations and functions as related to informational requests
• Reports regularly to the superintendent any developments or issues within the school system which may require the Superintendent’s awareness or action
• Compiles data from a wide variety of sources for the purpose of preparing reports, making recommendations, and/or preparing information
• Prepares, maintains, and reviews records and reports for accuracy and completeness
• Maintains thorough knowledge of school district policies and procedures
• Maintains complex confidential files and records of office correspondence, documents, reports, and other material, to include personnel records, for the Superintendent
• Performs related work as required
• Maintains and tracks student daily attendance logs for submission to the Kansas State Department of Education
• Prepares and submits statistical reports for submission to the Kansas State Department of Education
• Additional duties may be determined or assigned by the Superintendent

Physical Requirements/Environment Conditions:

Requirements may include prolonged sitting or standing, climbing stairs, stooping, bending and reaching; also includes travel.

Evaluation:

Will be evaluated by the Superintendent in accordance with the Board of Education’s policy.