Program Specialist

Summary This position is located in the Space Utilization Planning and Design Section, Facility Services Division, Integrated Support Services Directorate, Chief Operating Officer. The position description number for this position is 379575. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule. Responsibilities The primary purpose of this position is to serve as a Program Specialist within the Facility Services Division, Integrated Support Services Directorate (ISS), in the Office of the Chief Operating Officer (OCOO). The incumbent works under the general supervision of the Space Utilization Planning and Design Manager (SUPD) The incumbent executes assignments that often involve organizing and managing several separate projects that must be carried out concurrently. The incumbent implements innovative space management strategies, manages furniture inventories and furniture and finish (F&F) contracts, recommends innovative and state-of-the-art technology solutions to improve and enhance the flexibility and utilization of workflow processes within the office space, and represents the SUPD at meetings with senior management as well as vendors, suppliers, and contractors. The work is largely evaluated in terms of work accomplishments, especially when uniquely different or sensitive projects are involved. The completed work is reviewed and evaluated in terms of overall effectiveness in achieving the goals, as well as the approach, conformance with controlling management policies, thoroughness, quality of results and timeliness of completion. Plans, directs and designs centralized and mission-specific projects under established and / or proposed program objectives. Exercises independence and judgment regarding preparation and execution of all aspects of space planning and project management for the many diverse organizational units in the Library. Analyzes and recommends solutions to space related and program issues. Develops and implements short- and long-term space plans for both human and material resources. Assists in the direction of the office's many space planning projects and programs. Plans, directs, and organizes studies and recommends solutions for solving assigned space problems. Provides advice, recommendations, and reports to senior management. Undertakes special technical studies and assignments as set forth by the Manager. Consults and provides advice in a specialized area of planning to obtain cooperation and agreement on specific plans and projects, such assignments may vary in size, scope, and complexity. These may relate to preparation of either recommendations, statements, plans, drawings and specifications, or some combination thereof, for space planning and interior design projects. This might also include those for special use of facilities, equipment and / or furniture needed for office or Library operations. The incumbent keeps abreast of the newest theories and developments in ergonomics, design and the many associated fields pertinent to the incumbent's duties. Participates in meetings and conferences with the Architect of the Capitol, ergonomic consultants, contractors, clients, and other offices within the Library as required, for pre-proposal conferences, budget, planning and project meetings. Makes formal and informal presentations to client offices and other personnel as required. Coordinates all approvals with the client, Office of the Chief Information Officer, Safety Services, Health Services, Facility Services, the Architect of the Capitol, and other offices as appropriate. Serves as project and / or manager for centrally managed activities, performing the full range of program / project management functions for space planning programs and projects. Manages site preparations as well as the selection, acquisition, and installation of new and surplus furniture and equipment. Assists in the development of interior design standards for furniture and furnishings. Prepares cost estimates and recommendations for annual furniture and ergonomic furniture replacement as requested. The incumbent serves as an authority on space and facilities matters and provides guidance and advice concerning issues that require considerable adaptation and / or interpretation of policies, procedures, or practices; may perform in-depth analyses to assess effectiveness of administrative policies and procedures for facilities service functions; interprets Library of Congress regulations; formulates instructions to implement newly developed or modified guidance and recommends modifications when appropriate; reviews updates to facility space, design, and ergonomic policies, documents, and requirements proposed or initiated by the Library of Congress; and plans, organizes and conducts studies or surveys of specialized facilities policies or functions; and recommends and implements new procedures or guidelines where existing policies are inadequate or nonexistent. Performs other duties as assigned. This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement. Requirements Conditions of Employment Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment. Qualifications Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to plan, manage and administer operations and facility maintenance programs.

• Ability to provide contractor oversight to building maintenance and facility services programs.
• Ability to plan and manage projects.
• Knowledge of the federal procurement process. Ability to develop and maintain effective working relationships in areas of facilities management. Ability to use innovative thinking and analytical methods to evaluate facility requirements. Ability to communicate effectively other than in writing. Education Additional Information Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade. The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply. Applicants must submit a complete application package that is received by the closing date of this announcement. Appointment / retention is subject to a favorable evaluation of an appropriate personnel security / suitability investigation. For more information, please see : Vetting Process This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability / certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO / Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM. The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement. Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement. The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit. A “Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints. Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and / or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.