Office Administrative Assistant

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support, ensuring the smooth operation of daily tasks. This role requires proficiency in Microsoft Office, and the ability to manage multiple responsibilities independently.

Responsibilities :

• Serve as the first point of contact for clients and visitors, providing outstanding customer service.
• Provide general administrative support across all departments as needed.
• Answer and direct phone calls, emails, and other communications promptly.
• Verify new client insurance.
• Schedule new client assessments with clinicians.
• Utilize Microsoft Office software to organize, analyze, and manage data related to client records.
• Attend staff meetings in order to record and disseminate minutes.
• Handle sensitive and confidential information with discretion.
• Coordinate schedules and effectively manage calendars.
• Collaborate with team members on various administrative projects as required.
• Manage multiple tasks and priorities simultaneously while working independently to meet deadlines.
• Facilitating team activities, committees, and special events.
• Order and maintain office supplies in a cost-effective manner.

Qualifications :

• High school diploma or GED.
• Strong knowledge of Microsoft Suite and Canva.
• Proficiency in data entry and file management is essential.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent proofreading skills with attention to detail.
• Customer service experience is highly valued.
• Familiarity with calendar management tools and software is advantageous.
• Associates degree is preferred.

If you are a proactive individual who thrives in a fast-paced environment and possesses the required skills, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.