Administrative Assistant

POSITION SUMMARY

The Administrative Assistant is responsible for supporting the Center Director and Assistant Director in managing the center’s general administrative activities. This position is also responsible for assisting management in coordinating services of the program and maintaining a positive and safe learning environment for the children served. Above all else, the Administrative Assistant will uphold the Vision, Mission, Core Values and Circle of Care philosophy of Lightbridge Academy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

 Assist management in ensuring effective operation of center, maintaining licensing, safety, and educational standards in accordance with all applicable federal, state, and local regulations, licensing requirements, and company policies.

 Answer, assist, and direct all incoming telephone calls to appropriate parties in a professional and courteous manner.

 Receive and direct visitors, vendors and clients to appropriate locations and parties.

 Serve as classroom support when needed to ensure that proper ratios are maintained at all times.

 Cultivate positive relationships with families, staff members and community contacts, and serve as a point of contact in the absence of the Center Director and/or Assistant Director.

 Deliver exceptional customer service to parents by going above and beyond, including assisting parents during arrival and departure and addressing any other questions and concerns promptly and effectively.

 Participate in implementing the marketing plan and events and tours as needed; assist with the sales process by engaging parents during the classroom tour and following-up post-tour.

 Manage the onboarding of new children and complete administrative paperwork as needed.

 Meet or exceed financial goals and objectives as set in accordance with the company budget.

 Assist in managing the purchase of supplies and equipment for the entire center, in accordance with company purchasing policies and budgetary restrictions.

 Maintain, secure and update important and accurate administrative records for the center as required by the company and all applicable federal, state, and local regulations, including but not limited to records on staff and children.

 Perform related clerical work such as typing, filing, and sorting mail distribution.

 Participate in required trainings and meetings, and travel to off-site trainings as needed.

 Maintain the standards per the Association of Early Learning Leaders and the company’s operation and education audit.

 Assume responsibility for the office in the absence of the Center Director and/or Assistant Director.

 Perform other duties as assigned.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

 Bachelor’s Degree, preferably in early childcare education or a related field

 Minimum of one (1) year of child care experience, classroom experience preferred.

 Maintain continuing education requirements per company and state requirements

 Initiative – Ability to proactively spearhead and coordinate the execution of responsibilities in order to achieve desired outcome, and identify and develop new ideas and challenges for business improvement.

 Integrity – Instill mutual trust and confidence, create a culture that fosters high standards of ethics, behave in a fair and ethical manner toward others, and demonstrate a sense of corporate responsibility and commitment to the population served.

 Customer Service – Demonstrate strong commitment to identifying and meeting customers’ needs in a timely and appropriate manner, and continually seek to ensure their full satisfaction.

 Decision-Making & Judgment – Ability to react quickly with sound judgment and problem solving skills in complex and critical situations such as injuries and accidents.

 Communication – Ability to communicate effectively, both orally and in writing, and work effectively with a wide range of constituencies in a diverse community.

 Teamwork – Ability and desire to work cooperatively with others on a team; act as a team leader by demonstrating interest, skill, and success in getting groups to learn to work together.

 Adaptability – Respond to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

 Motivation – Willingness to take self-directed or self-motivated actions to do more than is expected in the job with the aim of improving job performance and finding or creating new opportunities.

 Self-Development – Responds positively to feedback regarding performance, continually strives to develop professionally, and takes advantage of opportunities to grow.

 Technical – Proficiency with use of technology such as tablets and smart devices, and software such as Microsoft Office, specifically Excel, Word, and PowerPoint.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Caregiving: 2 years (Preferred)
• Childcare: 2 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Relocate:

• Wayne, NJ 07470: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $22