What are the responsibilities and job description for the Executive Assistant position at Liliʻuokalani Trust?
Job Purpose
The Executive Assistant provides a wide range of complex and confidential administrative support to the executive team. This individual must be highly self-motivated, professional, flexible, and capable of managing his / her own work load and prioritizing tasks in a fast-paced work environment.
Essential Responsibilities
- Manages the office, administrative, and organizational details of the Executives.
- Manages complex calendars, arranges for meetings, appointments and travel arrangements.
- Ensures that visitors, incoming callers, and other staff are treated with aloha and referred to appropriate staff / resource.
- Composes a variety of reports, letters, internal documents and meeting minutes. Ensures that reports / requests that require the attention / decision of the Executives are complete.
- Screens and prioritizes correspondence received by the Executives that requires attention. Forwards correspondence to appropriate person. Ensures response to routine correspondence is done.
- Oversees the logistics for meetings. Facilitates and coordinates follow up on pending matters as a result of meetings attended. Initiates agenda and compiles material necessary for follow up meetings; reviews with the Executives.
- Ensures that office filing systems are maintained and follows standard procedures for permanent records retention and retrieval.
- Assists in the preparation of the annual plan and budget.
- Provides direction and leadership for special projects.
- Facilitates and follows up on concerns / complaints from the general public / beneficiaries that require the attention of the Executives.
- Understands, complies and supports LT's policies, procedures and mission.
Other duties :
Qualifications
Job Competencies
Organization Competencies
Mental and Physical Demands :
Perform light physical work, including climbing, stooping, kneeling, crouching, reaching, and lifting weight of up to 25 pounds. Exposed to outdoor climate and diverse terrain.
Terms and Conditions of Employment
As a condition of employment, employee will be subject to LT's policies and procedures.
SALARY RANGE ADVERTISED IS THE HIRING OR STARTING RANGE FOR THE ROLE.
Job Title : Executive Assistant
Reports to : VP and Chief Financial Officer
FLSA Status : FT; Exempt
Aligned Executive : VP and Chief Financial Officer
Kipuka : Lili'uonamoku
Department : Administration
Lili'uokalani Trust is an Equal Opportunity Employer. We strive to recruit, train, and retain innovative talent from a diverse candidate pool. All employment decisions will be based on merit, competence, performance, and business needs. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, religion, ancestry, genetic information, citizenship, marital / civil union status, arrest and court record, domestic or sexual violence victim status, credit history, disability or veteran / military status or other applicable legally protected characteristics.
Other details
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Salary : $49,000 - $62,000
