Assistant Property Manager

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Reporting to the General Manager, employee will perform operations, accounting, administrative and tenant relations duties. Success in this position results in maintaining a high level of client satisfaction.

Responsibilities:

• Accounting / Lease Administration
  
  
  
  • Process executed lease documents, including accounting system input
  
  
  • Oversee accounts receivable process, including billings, rent statements, cash receipts and delinquency review
  
  
  • Review and approve accounts payable invoices
  
  
  • Assist with preparation of annual budget/reforecasting and escalation billing/reconciliation
  
  
  • Maintain capital expenditure and tenant improvement records
  
  
  • Prepare monthly client reporting package, including report assembly
  
  
  
  


• Tenant Relations
  
  
  
  • Maintain tenant relations and respond promptly to tenant concerns and requests
  
  
  • Communicate to tenants regarding building activities
  
  
  • Administer and process annual tenant survey
  
  
  • Coordinate tenant engagement activities such as holiday events, blood drives and charity collection drives
  
  
  • Oversee tenant work order system
  
  
  
  


• Office Management
  
  
  
  • Process mail
  
  
  • Office supply ordering
  
  
  • Front desk gatekeeper
  
  
  
  


• Operations
  
  
  
  • Facilitate daily building operations
  
  
  • Maintain building life safety program and emergency procedures
  
  
  • Manage vendor contract performance, including the RFP process
  
  
  • Supervision of cleaning and security staff
  
  
  • Perform building inspections; coordinate maintenance & improvement work
  
  
  • Manage tenant/vendor certificate of insurance compliance and coordinate claim process
  
  
  • Ensure vacant spaces are property maintained
  
  
  • Assist with building construction projects and ensure contractor compliance
  
  
  • Other tasks as required
  
  
  
  

Qualifications: Candidates should possess the following qualifications:

• A high level of energy, drive, and initiative in the pursuit of job goals


• Strong organizational skills; ability to self-start and multi-task


• Advanced oral and written communications


• Exercise sound judgment and creativity in problem solving


• Strong work ethic and positive attitude


• Manage workload commitments effectively and handle deadlines under pressure


• Ability to work effectively individually or as part of a team


• Undergraduate degree in business or related field; or relevant work experience.


• Proficient in Microsoft Office; Yardi/Kardin software experience a plus


• Ability to work flexible hours, on occasion, which may exceed 8 hours per day, 5 days per week, 40 hours per week

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC West’s privacy policy.