What are the responsibilities and job description for the Executive Assistant position at Liquid I.V.?
About Liquid I.V.
At Liquid I.V., our purpose is to elevate the vitality of people and the planet. An ambitious goal? Yes! But by playing to win, holding the bar higher, championing wellbeing, and always thinking with a pioneering mindset we can go further together to leave a lasting mark.
Our products are stocked in over 80,000 retail doors, including the world’s leading specialty, big box, and online retailers such as Costco, Walmart, Target, Amazon, and many more. In just over 10 years, our growth has been exponential. And as part of Unilever, we’re continuing the expansion of Liquid I.V. into a global brand.
We’re also passionate about cultivating solutions for equitable clean water access, a healthier planet, and thriving communities. We contribute over 1% of our company revenue to our Impact Program through which we provide partnerships and grants to organizations that expand access to clean and abundant water locally and globally. By 2026, our goal is to help ensure access to clean water for 2 million people around the world.
About our Team:
We are a world-class team of innovators and passionate changemakers, looking to develop transformative hydration solutions and make a meaningful impact on the world around us.
At Liquid I.V., we are committed to building an inclusive culture of belonging that not only embraces the diversity of our people but also reflects the diversity of the communities in which we work and the customers we serve.
Our team members enjoy a flexible and inclusive working environment, a highly collaborative and innovation-forward culture, generous benefits and perks that empower employees to champion their wellbeing every day, as well as an infinite supply of Liquid I.V. for extraordinary hydration.
About the role:
The Executive Assistant to the CMO will play an integral part in coordinating the day-to-day activities for our CMO, including calendar management and coordination, all travel, and internal and external correspondence where needed. They will also support the marketing department for quarterly off-sites, team building activities, or other essential cross-functional meetings for the marketing team or led by the CMO.
This individual will need to view the big picture of a large volume of different workstreams, understand how they connect within the department and within the company more broadly, to be able to help our CMO in anticipating needs and looking around corners, properly coordinate calendars, remove barriers and ensure seamless day-to-day operations.
We are looking for someone who is highly detail-oriented and adaptable, they should thrive in a fast-paced organization and have top tier administrative and organizational skills to be able to balance high volume of projects/task lists at once.
This individual will need strong written and verbal communication skills as well as being tech/digitally savvy.
Functions and duties of this role include, but not limited to:
Functions and duties of this role include, but not limited to:
The successful candidate will have the following qualifications:
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of the role. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. Ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to the company’s mission, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Liquid I.V.
We are committed to building an inclusive culture of belonging that not only embraces the diversity of our people but also reflects the diversity of the communities in which we work and the customers we serve. We know that the happiest and highest performing teams include people with diverse perspectives that encourage new ways of solving problems, so we strive to attract and develop talent from all backgrounds and create workplaces where everyone feels seen, heard, and empowered to bring their full, authentic selves to work.
Liquid I.V. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
At Liquid I.V., our purpose is to elevate the vitality of people and the planet. An ambitious goal? Yes! But by playing to win, holding the bar higher, championing wellbeing, and always thinking with a pioneering mindset we can go further together to leave a lasting mark.
Our products are stocked in over 80,000 retail doors, including the world’s leading specialty, big box, and online retailers such as Costco, Walmart, Target, Amazon, and many more. In just over 10 years, our growth has been exponential. And as part of Unilever, we’re continuing the expansion of Liquid I.V. into a global brand.
We’re also passionate about cultivating solutions for equitable clean water access, a healthier planet, and thriving communities. We contribute over 1% of our company revenue to our Impact Program through which we provide partnerships and grants to organizations that expand access to clean and abundant water locally and globally. By 2026, our goal is to help ensure access to clean water for 2 million people around the world.
About our Team:
We are a world-class team of innovators and passionate changemakers, looking to develop transformative hydration solutions and make a meaningful impact on the world around us.
At Liquid I.V., we are committed to building an inclusive culture of belonging that not only embraces the diversity of our people but also reflects the diversity of the communities in which we work and the customers we serve.
Our team members enjoy a flexible and inclusive working environment, a highly collaborative and innovation-forward culture, generous benefits and perks that empower employees to champion their wellbeing every day, as well as an infinite supply of Liquid I.V. for extraordinary hydration.
About the role:
The Executive Assistant to the CMO will play an integral part in coordinating the day-to-day activities for our CMO, including calendar management and coordination, all travel, and internal and external correspondence where needed. They will also support the marketing department for quarterly off-sites, team building activities, or other essential cross-functional meetings for the marketing team or led by the CMO.
This individual will need to view the big picture of a large volume of different workstreams, understand how they connect within the department and within the company more broadly, to be able to help our CMO in anticipating needs and looking around corners, properly coordinate calendars, remove barriers and ensure seamless day-to-day operations.
We are looking for someone who is highly detail-oriented and adaptable, they should thrive in a fast-paced organization and have top tier administrative and organizational skills to be able to balance high volume of projects/task lists at once.
This individual will need strong written and verbal communication skills as well as being tech/digitally savvy.
Functions and duties of this role include, but not limited to:
Functions and duties of this role include, but not limited to:
- Provide high-level administrative support to the CMO, ensuring seamless day-to-day operations – demonstrate a high level of responsiveness for shifting needs and meetings throughout the day.
- Manage complex calendar, including scheduling meetings, prioritizing commitments, and resolving conflicts proactively.
- Create and manage the CMO’s annual calendar that highlights key workstreams to be aware of, key events, travel and production dates across the department.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
- Excellent professional demeanor with the ability to work with a wide range of levels and management.
- Prepare and edit correspondence, presentations, reports, and other documents with a strong focus on accuracy and professionalism.
- Handle confidential and sensitive information with discretion and sound judgment.
- Build relationships with key stakeholders in the CMO’s internal and external network; professionally represent the CMO.
- Prioritize conflicting obligations and needs, independently and proactively carry out projects to completion on tight deadlines.
- Assist in the planning and execution of team offsites and other department related events.
- Expense and Budget Management: Manage travel expenses and other reimbursements in a timely manner.
- Partner closely with the EA Support team to create a seamless support system for C-Suite and provide backup on an as needed basis.
The successful candidate will have the following qualifications:
- 10 years of experience in high-level executive support, event management, project coordination, and operational excellence, preferably in a high growth environment.
- 5 years partnering with a C-level Executive.
- Communication: Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels.
- Prioritization and Urgency: Skilled in managing and prioritizing multiple requests simultaneously while maintaining a focus on quality and urgency.
- Integrity and Discretion: Display the highest level of integrity and professionalism, handling confidential information with discretion and sound judgement.
- Project Management Skills: Incredibly organized and resourceful – able to organize workflows, acute attention to detail and follow through.
- Adaptability: Thrive in a fast-paced, often ambiguous environment, and handle changes with a positive, proactive attitude.
- Tech savvy mobile skills with a preference for experience creating presentations and other materials.
- Strong proficiency with Microsoft Office, ability to navigate Outlook via mobile
- 100% company-paid medical, dental and vision insurance for employees (PPO, HMO and Kaiser options).
- A 401k plan with company match, short and long-term disability coverage.
- A generous PTO and sick policy that includes 13 paid annual holidays.
- Wellness classes (fitness, mental health, nutrition, finance, etc.).
- An Employee Assistance Program, including membership for guided meditation for all employees.
- Monthly tech and wellness reimbursement.
- An infinite supply of Liquid I.V. for endless hydration!
- This is a hybrid role
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of the role. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. Ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to the company’s mission, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Liquid I.V.
We are committed to building an inclusive culture of belonging that not only embraces the diversity of our people but also reflects the diversity of the communities in which we work and the customers we serve. We know that the happiest and highest performing teams include people with diverse perspectives that encourage new ways of solving problems, so we strive to attract and develop talent from all backgrounds and create workplaces where everyone feels seen, heard, and empowered to bring their full, authentic selves to work.
Liquid I.V. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Salary : $73,800 - $110,800
