Administrative Assistant

Montessori School in Edison, NJ seeks highly motivated Administrator for a temporary position (12-15 weeks). We are seeking qualified administrative assistant to work in the school office. This position is a key role in the daily operations, office support, help with distributing school lunch, maintaining student records, coordinating events, and building rapport with parents, students, and staff. Must be hard-working and punctual. Only serious applicants should apply. Please e-mail your cover letter, resume and references to be considered.

Primary Responsibilities

• Provide front of house office and administrative support to families, staff, and students
• Administer and collect student forms for all students, such as medical records, school policy documents, lunch menus, emergency contact cards
• Enter data and maintain student information up to date in our school database systems
• Create and maintain filing systems, both electronic and physical as needed
• Maintain all state regulations documents in central binder
• Execute and send lunch menus and monthly newsletters
• Execute monthly/quarterly supply orders such as office supplies/paper/toner and snacks
• Ensure the office is clean and organized.
• Assist with answering calls and greeting visitors to the school
• Monitor daily arrival/dismissal and assign other tasks in support of fulfillment of the school's mission.
• Coordinate communications/notices home to parents.
• Assists with Admissions and other specified school events including staff meetings
• Assist in scheduling appointments and maintaining calendars using gmail and google calendar
• Other additional tasks assigned by the school to ensure operational efficiency

QUALIFICATIONS & SKILLS REQUIRED

• Strong computer skills, including a high level of proficiency in Microsoft Office
• Competency in Zoom, Google Classroom, Google Sheets, Google Docs, Google Slides and Gmail
• Outstanding oral and written communication skills
• Excellent typing skills
• Excellent public speaking skills – MUST be able to speak at small to large events (20 to 900 people)

The ideal candidate for this job is:

· People oriented – enjoys building a rapport with parents, students, and staff.

· Someone that is consistently punctual and responsible

· Positive attitude as well as presentable appearance

· Multitasker- adaptable and flexible with changes – enjoys fast paced work environment that requires you to be constantly active and busy.

• Outstanding organizational and prioritization skills and high attention to detail
• Team mentality but can also work well independently.
• Must be able to lead and follow when the situation presents itself.
• Someone that takes initiative and is a quick problem solver
• Someone that has strong work ethics and takes pride in their work. Enjoys to be proactive and not afraid to take on new challenges.
• Achievement oriented – someone that takes pride in their work and likes to take on new challenges.
• This candidate is friendly, confident, professional and can accommodate a high level of responsibility. Looking for someone that can fit in well with our staff and school dynamic.

ADDITIONAL INFORMATION

This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee.

Work Remotely

• No

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person

Salary : $16 - $18