Office Manager - Security Office Facilitator/Technician (253 day calendar)

"Littleton Public Schools - Big enough to serve you; small enough to know you."

Littleton Public Schools (LPS) is a premier school district located a few miles south of downtown Denver. With approximately 13,000 students, LPS offers a comprehensive education from preschool through Grade 12 at ten elementary schools, four middle schools, three high schools, several alternative programs, a central preschool, and two charter schools. We welcome your interest to join our family and support our 100 Percent Goal: graduating 100 percent of LPS students prepared for meaningful postsecondary opportunities. With a history of close community ties and consistent support from our residents, LPS is not just a place to work but a destination for exceptional educators to establish career long roots, develop professionally, and make meaningful contributions for our students. You belong here!


This position is a full-time (8 hour) 253 calendar position. We are hiring one position that will be assigned to Education Service Center.

Hourly Base Pay: $29.03 - Pay for the 10 months is spread out over the 12 months in a year. Additional compensation is based on relavent experience.

Days of the week: This position is primarily Monday - Friday.
Shift Hours: The time schedule will be determined upon hire.
Vacation Time: Yes
Benefits: Yes
Sick Time: One 8 hour day per month for 10 months (80 hours annually)
Personal Days: 2 - 8 hour Personal Days (16 hours annually)

Position Purpose
Plan, direct or coordinate one or more administrative services of an organization, such as records and information management, security services coordination, training and coordination of staff and students, vendor relations, emergency preparedness, security technology and practices. Provide technical support to end users on radio technologies and ensure smooth operations of electronic communications including the School Safe radio system.

Essential Duties:
Maintain a Colorado Driver’s license and maintain eligibility to be covered under the district’s self –insurance pool

• Effectively manage security department, Op Tech and Grant Management budget
• Responsible for the organization of district radio repairs, orders, and programming to include stocking batteries and other accessories.
• Responsible for training school staff on radio operations.
• Responsible for ensuring the School Safe Radio system is operatable in all schools to ensure connections during emergency situations.
• Develops and maintains training programs for all SACC Programs.
• Installs and maintains card access system to ensure staff have the correct access to buildings including maintaining badging equipment
• Maintains video requests to ensure videos are stored safely and appropriately distributed.
• Maintain certification in the AVTEC system to troubleshoot problems, upgrade software and programs GUI/daily used systems attached to AVTEC
• Responsible for requesting quotes and working with vendors to order and purchase district cameras and other security supplies as needed.
• Responsible or processing department expenses and paying invoices on time.
• Responsible for completing and submitting monthly payroll.
• Oversee and manage the DSO revolving schedule to include coverage for vacations and sick time.
• Responsible for scheduling and documenting all required safety/security drills and training districtwide.
• Responsible for conducting Lockdown drills and evaluating its success with School Administration.
• Assists the Director of Security in the development of the Standard Operating Practices
• Assist with developing emergency response training programs for staff and students
• Provides security briefings to PTO groups at the schools
• Responsible for documenting and organizing all department After Action Reviews (AARs).
• Manage and distribute the SchoolDude work orders system for the Security Department.
• Cover District Security Officer duties as needed or assigned.
• Coordinate Emergency Response duties during emergencies.

Other Duties

• Consistent Schedules: Efforts will be made to maintain consistent employee schedules; however, occasional schedule adjustments may be necessary.
• Versatile Shifts: Staff are expected to be proficient in working between 7:00am – 7:00pm.
• Schedule Changes: Recognizing the dynamic nature of our operations, the Security Officer Facilitator/Technician must be aware that their schedules could be subject to change based on factors such as staff illness, staff training, and staff vacations or based on a management decision.
• Overtime Considerations: Shift adjustments may occur with the goal of minimizing overtime within the department. Flexibility in accepting changes is crucial to promoting efficient use of resources.
• Continuous Operations: The Security Office Facilitator/Technician must understand the necessity of someone covering each shift, particularly during holidays, to ensure uninterrupted security coverage and the safety of the school community.
• Cross Training: This will be cross-trained in each area in the Security Dispatch Center.

High school diploma or equivalent
Additional post-secondary education is desirable
Maintains personal First Aid and CPR instructor certifications
Criminal background check required for hire


Experience
Minimum of three years' experience in related areas, minimum of two years' security experience
Clerical and administrative assistant experience

Knowledge,Skills and Abilities

• Oral and written communication skills; English language skills
• Interpersonal relations skills; Customer service and public relations skills; Ability to diffuse and manage volatile and stressful situations
• Personal computer and keyboarding skills; Advanced computer hardware and software skills; Operating knowledge of and experience with Microsoft Office and Google
• Operating knowledge of and experience with general office equipment, including telephones, copier, fax machine, etc.;
• Knowledge of operating, installing, supporting and maintaining PCs and associated application software preferred at hire.
• Critical thinking and problem solving skills
• Bilingual oral and written communication skills preferred
• Ability to maintain confidentiality in all aspects of the job
• Ability to manage multiple tasks with frequent interruptions; Ability to manage multiple priorities
• Speaks to students, parents, colleagues, and community with respect and dignity.
• Uses team concepts to plan, problem solve, and share space, equipment, resources, and knowledge with coworkers; supports the ideas, efforts, and accomplishments of others.
• Recognizes opportunities for improvement and/or implements improved methods within the limits of authority; adapts to changes in responsibilities and work schedule with a positive attitude.
• Dresses appropriately in uniform for work requirements.
• Maintains consistent, regular attendance at work; arrives and leaves work at scheduled times; respects time limits on breaks and lunch periods; and follows district procedures for absence reporting.
• Promotes and follows Board of Education policies, building or department
• procedures, and any other rules and regulations as may be established by central, building, or department administration
• Supervisory Responsibility: N/A

Safety to Self & Others
BOE policy GBGA requires all district employees to follow general safety precautions in order to prevent injury to themselves or others. All employees are required be familiarize themselves with and follow the safety precautions in BOE policy GBGA.

Physical Demands
While performing the duties of this job, the employee is:
Constantly required to reach, finger, feel; use hands to grasp, hold object in palm, feel; talk in person, hear in person; communicate verbally, understand verbal communication, communicate with coworkers; twist of head, twist of back; communicate with coworkers, accept supervisor authority; work indoors & outdoors.

Frequently required to bend, balance, handle, reach 30”-59”, reach below 29”; carry up to 10 lbs.; use hands to manipulate small objects, type on keyboard, write; smell; talk on phone, hear on phone, full hearing required; read, eye/hand control; left hand control, right hand control, two hand control; interact with public or coworkers in person;, interact effectively in group situations, make independent decisions; work indoors.

Occasionally required to climb, stoop, kneel, crouch, crawl, reach over 60”, reach to floor, finger, push, pull; carry up to 74 lbs.; lift floor to chair level up to 100 lbs.; lift desk to chair level up to 100 lbs.; lift from arm level, lift from floor; lift above shoulder level up to 34 lbs.; use hands to pinch, manipulate large objects; talk with public; communicate with public; measure, drive; jump, run; work outdoors.

Employee may have to encounter: steps, narrow aisles, slick floors, tile floors, wood floors, steep grades, uneven surface, narrow doorways less the 32”, elevator accessibility, ground level entrance, parking, curb ramps and walks, ramps, handrails for ramps, handrails for stairways, table heights, wet/humid, drafts, fumes, odors, gases, noise/vibration. Specific vision abilities required by this job include: near vision, midrange vision, far vision, depth perception, visual accommodation, color vision and field vision.

Work Environment
The job analysis document lists the work environment for this position.
O*Net # 33-9032.00 – Security Guards
These statements are intended to describe the general nature and level of work being performed by staff. They are not intended to be an exhaustive list of all required responsibilities, skills, and duties. This position description represents the essential functions of this position.

BENEFIT INFORMATION:
Littleton Public Schools offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, life and disability insurance; employee assistance program; 403(b), 401(k), and 457(b) retirement savings plans; and various leave and professional development programs. Additionally as a public employer, LPS participates in the Public Employees Retirement Association (PERA). For more information about additional benefits or compensation options by employee group, please visit our website at:
https://littletonpublicschools.net/employee-benefits