Workforce Development Program Administrator

Living Classrooms Foundation

Title:  Workforce Development Program Administrator

Department:  Workforce Development

Reports to:  Managing Director of Workforce Development

About Living Classrooms

Founded in Baltimore in 1985, Living Classrooms Foundation is a Baltimore – Washington, DC nonprofit that disrupts the cycle of poverty and helps our community become safer, stronger, and healthier by building skills for life. Living Classrooms inspires children, youth, and adults to achieve their potential through hands-on education, workforce development, health and wellness, and violence prevention programming. Living Classrooms has developed a distinctive competency in experiential learning – learning by direct experience – or what we call “learning by doing.” We utilize our environmental campuses, athletic fields, community centers, and historic ships as “living classrooms.” We work with one child, one teen, one adult, and one family at a time to identify existing barriers towards success and provide resources and opportunities to help each person reach their full potential, thus supporting stronger family units and more resilient communities.

While each of our program areas is distinct, in combination they create a powerful synergy. Our maritime heritage sites create opportunities for employment training. Our educational programs use our environmental and maritime resources as living learning laboratories. Our employability programs create stronger communities that are better prepared to exercise environmental stewardship.

The Workforce Development Program Administrator oversees the implementation of strategic initiatives under the supervision of the Managing Director of Workforce Development and assists the Managing Director with program development.   The goal of this position to improve the organizational structure by addressing knowledge and skills gap and assisting with the designing and implementing of improvements to organizational procedures and structure to increase efficiency.  The Program Administrator also handles all components of post-award grant/contract management, including grant compliance, reporting, staff training & education. Develops systems to measure and monitor financial, program, and grant performance more effectively. The individual will serve as the primary internal & external point of contact for all questions regarding grant/contract compliance and reporting.

Key Responsibilities

• Ensures timely grant reporting, produce financial reports, and collaborate with program staff to complete program reports.
• Audit program data and files to ensure compliance with grant/contract reporting requirements. Conduct spot checks to ensure that outcomes are being tracked correctly.
• Serves as a resource and point of contact for grant-funded program managers.
• Provides training, oversight, and support for preparing reports and documentation required under various grants.
• Works with the Managing Director for Workforce Development, Program Managers, and COO to establish, revise and implement grant reporting and compliance policies and protocols.
• Assisting to guide program directors with advice on enhancing overall program efficiency.
• Helps to identify risks factors and create a plan of actions to resolve them.
• Assisting the Managing Director in setting key performance indicators to measure and improve program performance.
• Assists in creating department policies and procedures to improve department’s efficacy.
• Providing hands-on support to transform ideas into reality and monitor their progress.
• Teaming up with Managing Director to outline and prioritize strategically.
• Assisting with planning and coordinating professional development.
• Oversees the daily operations of the department with the guidance of the Managing Director of Workforce Development and performing administrative tasks.
• Other duties as assigned.

Key Qualifications

• Bachelor’s degree with relevant experience
• Excellent written and verbal communication skills.
• Detail-oriented and data-driven with excellent organizational skills.
• Excellent problem-solving skills and the ability to develop creative solutions.
• Self-motivated, self-sufficient, and highly reliable.
• Ability to manage multiple budgets.
• Minimum 3 years demonstrated experience in grant/contract administration.
• Demonstrated ability to build staff capacity through training, mentoring, coaching.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.