District Registrar

The Lockhart ISD Mission

The mission of Lockhart Independent School District is to cultivate innovative learners and empower bold leaders who are prepared for a future yet to be imagined.

Lockhart’s Leaders

Across Lockhart ISD, each of our leaders are guided by three core themes embodied in our leadership definition and their corresponding behaviors:

• Having a Lock“heart” for People which is focused on developing one's relational capacity;
• Unlocking Potential which is centered on the development and empowerment of both them self and others; and,
• Being Locked on Excellence which means that every person will have a relentless pursuit for results

Education/Certification:

• Bachelor’s degree or 5 years of related experience
• Bilingual preferred, but not required
• Experience using Skyward School Management software preferred

MAJOR RESPONSIBILITIES AND DUTIES

• Manage accurate data SIS entry department for the District to meet local, state, and federal policies and mandates.
• Supervise the transcription process by training all District registrars and data clerks and coherently provides feedback and support consistently throughout the year to campuses.
• Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription.
• Oversee the district-wide transcription process of student records from entry to exit and makes decisions in a timely manner to ensure students enter appropriate courses and grade levels.
• Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level.
• Develop training models and train campus-based registrars and clerk
• Create, maintain, and provide recommendations for a Registrar’s/Records Office Procedure Manual.
• Act as the primary contact for all set up and programmatic issues regarding TREx.
• Utilize the TEASE/TEA TSDS System to verify student data.
• Assist in transferring records between campuses and Texas Public Schools, when needed
• Collaborate with campus staff to ensure the maintenance of student records
• Implement and maintain electronic filing of student records through relevant software.
• Research and implement federal and state laws, regulations, Texas Education Agency and District policies and guidelines and procedures as applicable to relevant district entities.
• Lead in coordinating various registration efforts, assist with special projects, programs, and events with various department stakeholders
• Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed.
• Summarize and/or verify data for compliance reporting.
• Provide input to various manuals and training publications within the area of responsibility.
• Maintain on-going communication between campus and Learning and Compliance Support Services.
• Performs other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
• Provides training on data report requests
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.

Posture: Frequent sitting and standing; occasional bending/stooping, pushing,/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds); occasional physical restraint of students to control behavior

Environment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job, and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.