What are the responsibilities and job description for the Purchasing Coordinator position at Loeb Electric?
Job Summary:
The Purchasing Coordinator is responsible for facilitating operational material purchases from our affiliated vendors. This includes preparing and processing purchase orders or purchase requests, recording purchases and keeping vendor details updated.
Essential Duties and Responsibilities:
All duties and responsibilities are essential job functions and are subject to possible modifications to reasonably accommodate individuals with disabilities.
- Facilitates the acquisition of operational materials and ensures that vital inventory is kept in stock following established inventory levels.
- Schedules the delivery of materials and ensures uninterrupted supply of material with a focus on order accuracy, delivery, quality, and cost.
- Communicates with other departments and provides status updates on orders that have already been placed and assists with any necessary returns.
- Works closely with the accounting department to resolve problems with invoices and set up accounts with new vendors.
- Serves as the point of contact for vendor inquiries or issues on assigned lines/products.
- Coordinates the purchasing process, including creating purchase orders, monitoring transportation, invoice creation and follow-through.
- Organizes and locates inventory in databases and online systems.
- Issues and schedules purchase orders based on direction from the Purchasing Manager.
- Provides continuous process improvement ideas related to operational purchasing for consideration; delivers cost improvement ideas based on order patterns and demand.
- Monitors open orders, confirmations, and on-time delivery of material; notifies internal customer if expected order or delivery will be not meet plan.
- Works with Purchasing Expeditor to ensure order ship dates are maintained.
- Ensures compliance with Loeb’s procurement policy including contracts and strategic suppliers.
- Ensures satisfaction of internal customers by providing updates and feedback as needed.
- Supports the development and implementation of local sourcing strategies.
- Compiles weekly and monthly purchasing reports.
- Other duties as assigned.
Skills/Qualifications: Minimum
Education:
- HS Diploma or GED
Experience:
- Previous experience working in a team environment and placing purchase orders.
Core Competencies:
- Organized multi-tasker able to meet tight deadlines.
- Demonstrated analytical and problem-solving skills.
- Focus on delivering value to the customer while achieving goals at the same time.
- Independent problem solver.
- Detail oriented in every aspect of work.
- Strong work ethic to deliver high volume of work.
- Ability to think strategically and deliver daily results with a hands-on approach.
- Open and creative mindset looking for innovation and process improvement.
- Strong communication skills – verbal and written.
Other Requirements:
- Proficient experience in Microsoft Suite, specifically Excel.
Skills/Qualifications: Preferred
Education:
- Bachelor’s degree in business administration, Finance or related field
Experience:
- 2 years’ experience in operational purchasing, buyer, or material management role.
Core Competencies:
- “Lean” process thinking
- Knowledge of basic statistics
Other Requirements:
- Prior experience using Eclipse and/or Phocas.
