What are the responsibilities and job description for the Billing Assistant position at Lord Baltimore Uniform?
Description
We are seeking a detail-oriented Billing Assistant to provide support to the Office Manager in a variety of roles. The successful candidate will be responsible for performing routine clerical, filing, and data entry tasks for accounting data including accounts payable, billing, and receivables. The Billing Assistant will also support other managers with general administrative tasks within the main office, along with other functions as seen fit by the Office Manager. The ideal candidate should have prior experience in AR/AP/Cash Receipts and billing.
Reports To: Cheyenne Moffatt
Responsibilities
- Perform routine clerical, filing, and data entry tasks for accounting data including accounts payable, billing, and receivables.
- Support other managers with general administrative tasks within the main office.
- Familiarize themselves with Lord Baltimore invoicing, AP/AR practices to track invoices and payments & prepare account statements.
- Ensure accuracy and completeness of all invoices and payments.
- Maintain accurate and up-to-date records of all financial transactions.
- Communicate with customers to resolve any billing issues.
- Assist with month-end closing activities.
- Demonstrate and exhibit high levels of professionalism when providing administrative and clerical support.
- Enter invoices into the accounting system, and verify their accuracy.
- Generate and distribute invoices to customers.
- Communicate with vendors and internal departments to resolve discrepancies.
- Keep track of invoices and payments, and prepare account statements for customers.
- Assist with month-end closing and reporting, and provide support to accountants, bookkeepers, and other financial workers.
- Calculate additional charges, update contracts, add new customer accounts, and perform general administrative duties.
- Demonstrate excellent customer service skills when working with various clients.
- Answer phone calls and respond to emails in a timely and professional manner.
- The hours are Monday through Friday, 7:00 am to 3:30 pm
Requirements
- High school diploma or equivalent.
- 1-2 years of experience in an administrative or accounting role with invoicing experience.
- Proficient in Microsoft Office, particularly Excel and Word.
- Excellent communication and interpersonal skills.
- Ability to work independently and prioritize tasks.
- Detail-oriented and organized.
- Knowledge of accounting principles and practices is a plus.
Benefits
- 401k Profit Sharing Program
- Medical, Dental, Vision Health Insurance Programs Paid Vacations & Holidays
- Career Advancement Opportunities
- Local company with a people first mentality
About Lord Baltimore Uniform
At Lord Baltimore Uniform we realize that your business isn’t just your business… It’s your life.
That’s why we’ve dedicated ourselves to helping growing businesses by providing the highest quality linens, uniforms and apparel to help your company look and perform at its best.
As an independent uniform laundry, we believe in investing in our local economy. And that investment doesn’t end with our best-in-class service agreements. Every day, we reinvest in the community because we believe in the power of relationships and people.
When you work with us, you’ll get much more than world-class uniform & linen services at locally competitive pricing. You’ll get the confidence of working with a business partner backed by a national network of best-in- class resources and the peace of mind of knowing you’re doing business with a neighbor you can trust.
