HRMS Analyst

Position Overview

The HRMS Analyst is responsible for processing personnel actions and record maintenance in the HRMS and other related systems. The employee is responsible for assisting with projects and assignments, such as employee contracts, evaluations, transfers, and data analysis.  The employee provides customer service to employees and participates in the administration of new hire sessions and job fairs.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:

• Analyzes, inputs, maintains, and verifies data in human resource data system(s) using established protocol.
• Audits, reconciles, and analyzes reports related to compliance, operations, and related HR activities.
• Plans, organizes, administers new hire sessions to collect hire documents (such as I-9s, W-4s, etc.)
• Participates in job fairs or other Human Resources and Talent Development (HRTD) department events on evenings or weekends as needed.
• Meets with management to discuss and clarify requests for projects, highlight issues, and make recommendations to address issues and priorities; recommends changes and improvements to enhance department business operations.
• Researches, analyzes, and provides ad hoc support for Auditing and Analytics assignments.
• Assists with database testing, implementation and rollouts of HR programs; identifies and participates continuous improvement initiatives.
• Ensures compliance with data privacy and protection guidelines.
• Handles special projects as assigned.
• Provides quality customer service to employees.

Qualifications

Below are the qualifications for this position:

• High school diploma or GED required, and Bachelor’s degree preferred
• Two years of experience in Human Resources environment, data entry, and customer service
• Has working knowledge of the theory, principles, practices, and techniques of management information systems and database software including file creation and maintenance
• Knowledge of standard office practices and procedures; knowledge of MS Office Software to include working knowledge of MS Excel 
• Ability to maintain an HRMS database (Oracle EBS preferred), perform office work quickly and efficiently while maintaining accuracy; plan, organize, and prioritize work effectively; communicate effectively; work cooperatively with others; work under pressure with frequent interruptions
• Maintain detailed records of salary-related personnel actions and collaborate with HRTD staff as well as other departments such as Payroll, Budget, and Benefits on daily basis
• Exercise the highest level of discretion in the handling of confidential personnel information and business matters

Physical Requirements

The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking. expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

FLSA Status: Exempt

Months/Days/Hours: 12 months/ 248 Days/ 8 Hours per day

Reports To: Supervisor, HRMS

Telework Eligible: Partial 

Telework Disclosure

Employees who perform the responsibilities of the above position have been identified as having the potential to telework. Telework is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for telework privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work.  Employees who are non-exempt and are teleworking will work their required scheduled hours and gain approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek.  Teleworking privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.