What are the responsibilities and job description for the Executive Assistant to the Chancellor position at Louisiana State University?
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Job Posting Title:
Executive Assistant to the ChancellorPosition Type:
Department:
Work Location:
Pay Grade:
Job Description:
Louisiana State University at Eunice (LSUE) is seeking a highly organized, detail-oriented, and strategic thinking Executive Assistant to the Chancellor to support the Chancellor's Office in carrying out the mission of the university. The Executive Assistant primarily supports the Chancellor in their leadership, work and activities. In doing so, the Executive Assistant must be capable of coordinating responsibilities with the range of constituents interacting with the Chancellor's Office including but not limited to students, staff, faculty, members of the Cabinet, the chair and members of the Campus Board of Advisors and the Foundation Board, members of the public and leaders from local, state and national organizations and governmental officials.. In addition, the Executive Assistant must be capable of coordinating university, ceremonial and community relations events, and supporting special campus projects.
Job Responsibilities:
50%- Provide and supervise the administrative support functions for the Chancellor of LSUE including scheduling, travel, meeting arrangements, correspondence and reports, record-keeping and routine business activities. Serves as a liaison between the Chancellor and various internal and external constituents.
25%- Responsible for key planning and coordination in university ceremonial, conferences, social and community relations events sponsored by the Chancellor's office; providing support for visitors, preparation and distribution of materials, correspondence, directories/organizational reports, policies and all other official correspondence as needed or maintained by the Chancellor.
10%- Ensures that Policy Statements, Bylaws and Regulations of the Louisiana Board of Regents and the LSU Board of Supervisors are updated, maintained and distributed to required university offices
10%- Help to coordinate and support the Chancellor's continuing interactions and communications with the LSUE Foundation. Provide supervision for temporary and/or student workers; complete a range of business functions involving purchasing, payroll and procurement.
5%- Other duties as assigned including but not limited to representing the Chancellor at departmental, college, faculty, staff and public meetings when necessary.
Salary Range: $40,000.00-$45,000.00
Minimum Qualifications:
Associates Degree
Degree needs to be from an accredited university
3 years of experience in a similar field and not less than 2 years of previous experience providing executive level assistance
Preferred Qualifications:
Bachelor's Degree
5 years experience in a similar field and not less than 2 years of previous experience providing executive support
Job Competencies:
Understanding of a university's critical roles and mission
Strong Critical thinking skills
Excellent organizational, communication, and interpersonal skills
Ability to maintain confidentiality and to work independently
Help foster teamwork, engage in creative problem solving, and effectively perform in a participatory management style of organization
Demonstrated ability to work and communicate effectively with a variety of constituents
Experience in event and/or project management, preferably in a higher Ed setting
Additional Job Description:
Competencies:
None
Special Instructions:
Executive Assistant to the ChancellorPosting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSUE is an Equal Opportunity Employer.
HCM Contact Information:
Questions or concerns can be directed to the LSUE Human Resources Management Office at 337-550-1222 or emailed at
hr@lsue.edu
.Salary : $40,000 - $45,000
