Permit Coordinator

Job Title: Permit Coordinator

Department: Production

Reports To: Production Manager(s)

FLSA Status: Exempt

SUMMARY:

The Permitting Coordinator is responsible for coordinating the permitting process for bath & shower installation projects. This role requires a deep understanding of local, state, and federal regulations, exceptional organizational and communication skills, and collaboration with production managers, government agencies, clients, and internal teams.

Essential Duties & Responsibilities: Core duties and responsibilities include the following. Other duties may be assigned.

1. Permit Coordination & Applications:

· Coordinate with the Production/Installation Department on needed permits and timelines.

· Apply for, complete, and file permit applications.

· After the permit is issued, call the building dept. and verify all inspections.

· Research building codes and building department requirements.

· Work with multiple government agencies to secure necessary permits.

· Register for building department access and update all licensing as needed.

2. Permit Tracking & Compliance:

· Track and follow up on all permit applications from start to finish, including processing, resubmittals, and handling rejection letters via CRM (LP), Permitting Municipalities, & Production Spreadsheets.

· Maintain and update the CRM (LeadPerfection) database with all permit information.

3. Inspections & Scheduling:

· Schedule and verify all required inspections with the building department.

· Call in all in-progress and final inspections after installation is scheduled, ensuring alignment with the installer’s schedule.

· After install is scheduled, verify inspection timeline with installation.

4. Customer & Documentation Management:

· Attach order confirmations in the CRM database and update homeowners on scheduling.

· Confirm homeowners’ payments and job status.

· Obtain ARC Documents via HOA.

· Reconfirm install dates and installer arrival times with customers when time permits.

· Verify that Completion Form documents have been filed and uploaded into LeadPerfection by the installer.

5. Administrative Support:

· Assist with administrative duties as needed.

Qualifications:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

· The requirements listed below are representative of the knowledge, skill, and/or ability required.

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

· Minimum of 2 years of experience in plumbing and construction permitting (Required).

· Strong knowledge of local, state, and federal permitting regulations.

· Experience with CRM software (LeadPerfection preferred).

Language Skills:

· Ability to read, analyze, and interpret building codes and governmental regulations.

· Strong written and verbal communication skills.

Mathematical Skills:

· Ability to calculate figures such as permit fees and job costs.

Reasoning Ability:

· Ability to apply logical reasoning to solve permitting issues and streamline processes.

Computer Skills:

· Proficiency in CRM software, Microsoft Office Suite, and database management.

Physical Demands:

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Regularly required to sit, use hands, talk, and hear. Occasionally required to stand, walk, and reach with hands and arms.

Work Environment:

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· The work environment is typically an office setting with moderate noise levels.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Residential Permit: 2 years (Required)

Work Location: In person

Salary : $50,000 - $55,000