What are the responsibilities and job description for the CME Coordinator position at Loyola University Chicago?
Position Details
Position Details
Job Title
COORD CONTINUING MED EDUCATION
Position Number
8150190
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Exempt
Campus
Maywood-Health Sciences Campus
Department Name
CONTINUING MEDICAL EDUCATION
Location Code
CONTINUING MEDICAL EDUCATION (06415A)
Is this split and/or fully grant funded?
No
Duties and Responsibilities
Course Management: 25%
- Advise faculty, staff, administration and external agencies regarding organization and conduct in CME accredited courses.
- Coordinate planning process, set priorities and organize implementation for CME courses.
- Counsel and direct course directors and course faculty regarding all details of the course (e.g. advise/adhere to ACCME/SSOM/LUHS/Illinois Department of Professional Regulations (ILDPR) policies and federal laws, budget, course materials, logistics, public/alumni relations, CME credit reporting to required internal departments).
- Format, edit, maintain and publish course materials and databases (promotional materials, CME web page, syllabi, schedules, assignments, exams, evaluations) for CME courses.
- Resolve problems and respond to questions from external agencies and SSOM/LUHS departments.
Administrative/Operations: 30%
- Manage process and secure accreditation from outside professional societies.
- Implement and maintain accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.
- Implement and maintain all SSOM/Loyola University Health System (LUHS) policies/procedures and federal laws are obeyed.
- Direct and advise all entities that joint- and co-sponsor courses with SSOM to maintain and assure their compliance with all institutional, ACCME and federal policies/procedures and laws.
- Direct and advise all entities providing educational grants in support of courses to maintain and assure their compliance with all SSOM/LUHS and ACCME standards for commercial support policies and resolution of conflict of interest procedures.
- Maintain highest standard of confidentiality in all matters pertaining to SSOM/LUHS physician records.
- Participate in ACCME self-study process and site visit. Responsible for preparing required materials, assuring files are current and compliant, etc.
- Coordinate courses with outside event planning groups employed by LUHS departments.
- Support special projects for the Administrative Director and the Director of Continuing Medical Education.
Fiscal Administration: 5%
- Manage course budgets and trouble-shoot expense issues.
- Support the Administrative Director and Director of CME regarding CME related budget planning and documentation.
- Utilize institutional software in support of business operations.
Quality improvement: 10%
- Calculate assessment results, summarize, prepare and distribute evaluation reports to course directors, department manager and CME division.
- Create and coordinate outcome survey process using Survey Monkey. Responsibilities include assist course director in developing survey questions, design survey instrument using web-based survey program, input of questions and generate outcome reports.
- Participate in lifelong learning activities to improve knowledge and stay on the forefront of CME best practices.
- Incorporate institutional quality improvement survey results to guide faculty development programs.
Technology and Innovation: 30%
- Support the onboarding, implementation, editing, and maintenance of the CME Tracker learning management system. Audit, maintain, and update records to reflect accurate data required for ACCME accreditation.
- Coordinate efforts to sustain Maintenance of Certification (MOC) offerings through SSOM/LUHS and assure compliance with all SSOM/LUHS, ACCME and Specialty Board policies/procedures. Accurate data entry in the ACCME PARS system on a monthly basis.
- Collaborate with the Department of Medical Education on the repository of enduring materials, assuring necessary paperwork is completed as it relates to copyright, intellectual property and other related documentation deemed necessary for ACCME-required documentation
- Assist with streaming, recording, and editing of events supported by CME.
- Coordinate CME’s social media accounts.
- Complete other duties as required.
Minimum Education and/or Work Experience
Bachelor’s degree in a related field and 3-5 years of previous job-related experience OR equivalent training acquired via work experience or education
Qualifications
Required:
Excellent communication, strong interpersonal skills, and detail-oriented
Strongly preferred:
Experience in continuing education and ACCME accreditation standards. 2-4 years of experience with program coordination and use of a learning management system
Experience in continuing education and ACCME accreditation standards. 2-4 years of experience with program coordination and use of a learning management system
Preferred:
CME Tracker experience
Other Qualifications:
CME Tracker experience
Other Qualifications:
- Ability to follow oral and written instructions and established procedures.
- Ability to perform basic filing, office procedures and word processing.
- Ability to maintain accuracy and consistency.
- Ability to communicate verbally.
- Ability to finish tasks in a timely manner.
- Ability to maintain confidentiality.
- Ability to compose letters and memorandums.
- Ability to deal calmly and courteously with people.
- Ability to deal with stressful situations.
- Ability to function independently and manage own time and work tasks.
- Ability to work as an effective team member.
- Ability to lead work teams.
- Skilled job requiring high level of adaptability & interpersonal skills.
- Ability to interact with internal and external constituents.
Certificates/Credentials/Licenses
N/A
Computer Skills
- Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Outlook, Microsoft Teams, One Drive, Adobe Acrobat, an internet browser
- Able to learn quickly how to use specialized university systems, procedures, and forms needed for the job.
- Routine database maintenance skills for learning management system
- Excellent Keyboarding Skills.
- Survey Monkey or Qualtrics surveys
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
None
Working Conditions
None
Open Date
03/03/2025
Close Date
Position Maximum Salary or Hourly Rate
$55,000/ann
Position Minimum Salary or Hourly Rate
$50,000/ann
Special Instructions to Applicants
About Loyola University Chicago
Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola adheres to all applicable federal and state civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Loyola does not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, religion, sex, age, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military/veteran status, or any other characteristic protected by applicable law. Please see the University’s entire Nondiscrimination Policy contained in The Comprehensive Policy, available at https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/.
Quick Link for Posting
https://www.careers.luc.edu/postings/31755
Salary : $50,000 - $55,000
