What are the responsibilities and job description for the Receptionist/Administrative Assistant position at LS Power Development, LLC?
Overview
About us:
Founded in 1990, LS Power is a premier development, investment, and operating company focused on the North American power and energy infrastructure sector, with leading platforms across generation, transmission and energy transition solutions. Since inception, LS Power has developed or acquired over 50,000 MW of power generation, including utility-scale solar, wind, hydro, battery energy storage, and natural gas-fired facilities. Through LS Power Grid, the Firm has built and operates approximately 780 miles of high-voltage transmission with another 350 miles and multiple grid infrastructure projects currently under construction or development. Across its efforts, LS Power actively invests in and scales businesses that are accelerating the energy transition, including electric vehicle charging, demand response, microgrids, renewable fuels and waste-to-energy platforms. Over the years, LS Power has raised $65 billion in debt and equity capital to support North American infrastructure.
Our Purpose, Mission, & Values:
Our Purpose is to solve complex energy problems that improve the world
Our Mission is to make lives better by developing a cleaner and more reliable energy ecosystem
Our Values are the willingness to participate in and help strengthen our culture of integrity, Innovation, Teamwork, and Taking Ownership
Our People create value and are our Most Valuable asset. We take our values of Integrity, Innovation, Teamwork and Taking Ownership seriously and ask candidates to think about how they can help us further enhance our culture with their specific skillsets, capabilities and experiences.
Benefits
We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth. We are committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more..
About the Role:
We have an opportunity for an Administrative Assistant/Receptionist to join our team based in East Brunswick, NJ. As the Administrative Assistant/Receptionist, you will perform a variety of administrative and support duties for professional staff. Work performed will include a broad range of responsibilities involving confidential or technical information such as compiling reports, furnishing information to internal and external parties, composing non-routine correspondence, preparing reports and presentation material and maintaining an electronic and paper file system. The ideal candidate will have considerable initiative, judgment and discretion in completing assignments.
Position entails communicating with all levels of employees including administrative staff, accounting staff, and senior management staff. Will also routinely communicate with outside vendors.
Responsibilities
What you will do:
- Coordinate and prepare travel arrangements for employees as needed
- Submit timesheets & expense reports for HR and other team members
- Audit reports for accounting projects
- Generate and log reports for mail payments
- Create and set up templates to support the accounting team with banking information for vendor payments
- Meeting Arrangement:
- Manage the conference room calendars
- Distribute internal and external meeting invitations
- Clear external guests with building security
- Receive and direct visitors to appropriate conference rooms
- Make specific arrangements for meetings (such as ordering breakfast and/or lunch, setting up video conferences when needed, etc.)
- Remain organized to track and meet deadlines
- Coordinate building services as needed
- Perform ad hock administrative duties as assigned
- Submit invoices for payment as requested
- Operate a variety of office equipment including copier/printer, postage machine and binding machine
- Order equipment when directed
- Place service calls for machinery in office; perform basic maintenance of office equipment
- Receive inventory, maintain, and order office supplies and first aid items
- Assist with stocking and maintaining pantry cleanliness as coverage for Housekeeper when applicable
- Assist with meeting set up and break down as coverage for Housekeeper when applicable
- Provide backup support to administrative team members
- Organize office celebrations alongside Office Manager as needed
- Greet and welcome guests
- Manage the main LS Power phone line and screens calls
- Sign for and distribute mail, print stamps and shipping labels, coordinate pick/drop off for mailings and shipments via USPS, UPS or FedEx
- Send weekly interoffice packages to our various office locations
- Process I.D. badges for new hires
- Assist new-hires and provide office tours on start
- Reserve conference space on amenities suite of building through coordination with building management
- Maintain order at all printer stations daily including discarding cover sheets, distributing print jobs and incoming faxes
Qualifications
We want you on our team because you…
- Have a college degree or equivalent experience required
- Are an independent, organized individual with great attention to detail
- Are extremely reliable and a have positive attitude
- Are approachable and responsive to all employee requests
- Possess ability to prioritize a variety of challenges and responsibilities
- Communicate effectively both orally and in writing
- Are flexible and exhibit excellent interpersonal skills
- Possess ability to work well with all levels of management as well as outside guests
- Possess ability to follow written/verbal instructions
- Exhibit good judgment
- Work well both independently and in a team
- Maintain focus in a fast-paced open area
- Possess strong computer and research skills
- Have Microsoft Word, Power Point, Excel, Outlook exeperience along with Adobe Acrobat
- Concur Travel and ExpensesDataBasics
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some lifting is required. The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 30 pounds.
